Explanation
BACKGROUND: In an effort to continue providing City of Columbus employees with healthy lifestyle, disease prevention, and disease management programming that aligns with the Department of Human Resources “Healthy Columbus” Program, the City published a Request for Proposal in 2016 to obtain a vendor to provide tobacco cessation services to City employees and eligible adult dependents. Optum Care Solutions Inc. was recommended as the vendor to provide tobacco cessation services to City employees and eligible adult dependents. Ordinance Number 3094-2016 passed City Council on December 12, 2016 that allowed the Department of Human Resources to enter into contract with Optum Care Solutions Inc. and authorized the expenditure of $20,250. However, the overwhelming participation in the tobacco cessation program coupled with the new tobacco surcharge that will be charged to new employees hired on or after September 1, 2017 per the AFSCME and OLC contracts and October 1, 2017 for MCP, additional funds are needed to continue the program through January 31, 2018.
Emergency action is requested to ensure tobacco cessation services for city employees and eligible adult dependents are able to commence as soon as contractually possible, thereby maintaining continuity of service.
Contract compliance number is 41-1591944
FISCAL IMPACT: To authorize the appropriation of $16,000, modify the existing contract with Optum Care Solutions Inc. to increase the maximum obligation liability, and to authorize the expenditure of an additional $16,000, for a total of $36,250, for tobacco cessation services from February 1, 2017 through January 31, 2018. An analysis of revenues and expenditures for the remainder of the contract period shows a cash balance in the employee benefits fund sufficient to support this increase in appropriation.
Title
To authorize the City Auditor to appropriate $16,000.00 from within the unappropriated balance of the Employee Benefits Fund; to authorize the Human Resources Director to modify the existing contract with Optum Care Solutions Inc. to continue to provide all employees and eligible adult dependents tobacco cessation services from February 1, 2017 through January 31, 2018; to authorize the additional expenditure of $16,000.00 from the Employee Benefits Fund, or so much thereof as may be necessary, to pay the costs of said contract; and to declare an emergency. ($16,000.00)
Body
WHEREAS, it is in the best interest of the City of Columbus to modify the existing contract with Optum Care Solutions Inc. to continue to provide all employees and eligible adult dependents with tobacco cessation services from February 1, 2017 through January 31, 2018; and
WHEREAS, it is necessary to authorize the appropriation of $16,000; or so much thereof as may be necessary to pay contract costs for tobacco cessation from the unappropriated balance of the Employee Benefits Fund; and
WHEREAS, it is necessary to authorize the additional expenditure of up to $16,000.00, or so much thereof as may be necessary, to pay contract costs for tobacco cessation services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Human Resources in that it is immediately necessary to authorize the Director to modify the existing contract with Optum Care Solutions Inc. to ensure the tobacco cessation services program for city employees is able to continue to provide employees with this service, thereby maintaining continuity of service; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies in the Employee Benefits Fund, fund 5502, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2017, the sum of $16,000 is appropriated as follows:
Department: 4602 | Fund: 5502 | Subfund: 550206 | Section 3: 460201 | Section 4: RM01 | Program: RM004
SECTION 2. That the Human Resources Director is hereby authorized to modify the existing contract with Optum Care Solutions Inc. to continue to provide tobacco cessation services to all employees and eligible adult dependents from February 1, 2017 through January 31, 2018.
SECTION 3. That the additional expenditure of $16,000.00 or so much thereof as may be necessary, for coverage is hereby authorized to be expended as follows:
Department: 4602 | Fund: 5502 | Subfund: 550206 | Section 3: 460201 | Section 4: RM01 | Program: RM004
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage, if the Mayor neither approves nor vetoes the same.