Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Finance and Management to issue a purchase order for the purchase of furniture and fixtures needed by the Department of Building and Zoning Services for its new offices at 111 North Front Street. These purchases will be established through State Term Contracts pursuant to Ordinance 582-87. Authority to waive competitive bidding under City Code Chapter 329 is requested for the purchase from the State Term Schedules.
Vendor: King Business Interiors (FBE), Vendor No. 005688, Contract STS800328-6 and STS800437-3.
EMERGENCY JUSTIFICATION: Emergency action is requested in order to have the items prior to the relocation of the Department of Building and Zoning Services to 111 North Front Street.
FISCAL IMPACT: This ordinance authorizes the appropriation and expenditure of $100,000 from the Development Services Fund.
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To authorize the Director of the Department of Finance and Management to issue a purchase order to King Business Interiors for the purchase of furniture and fixtures needed by the Department of Building and Zoning Services for its new offices located at 111 North Front Street; to waive the competitive bidding provisions of Columbus City Code; to authorize the appropriation and expenditure of $100,000.00 from the Development Services Fund; and to declare an emergency. ($100,000.00)
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WHEREAS, the Department of Building and Zoning Services will be relocating its offices to 111 North Front Street; and
WHEREAS, additional furniture and fixtures will be needed at this new location; and
WHEREAS, it has become necessary to authorize the Director of the Department of Finance and Management to issue a purchase order for these items; and
WHEREAS, it has become necessary to waive the competitive bidding provisions of Chapter 329 for this purchase; and
WHEREAS, all expenditures will be accomplished by using State Term Contracts STS800328-6 and STS800437-3 pursuant to Ordinance Number 582-87; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Building and Zoning Services in that it is immediately necessary to authorize the Director of the Department of Finance and Management to issue a purchase order to King Business Interiors for the purchase of furniture and fixtures, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is authorized to issue a purchase order to King Business Interiors, pursuant to State Term Contracts STS800328-6 and STS800437-3 in an amount not to exceed $100,000.00, for the purchase of furniture and fixtures needed by the Department of Building and Zoning Services for its new offices at 111 North Front Street.
SECTION 2. That the City Auditor be and is hereby authorized and directed to appropriate $100,000.00 in the Development Services Fund, Fund 2240, to the Department of Building and Zoning Services, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
See Attached File: Ordinance 2507-2017 Legislation Template.xls
SECTION 3. That for the purpose stated in Section 1, the expenditure of $100,000 or so much thereof as may be needed, is hereby authorized in Fund 2240 Development Services Fund Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
See Attached File: Ordinance 2507-2017 Legislation Template.xls
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION6. That this Council finds it in the City's best interest to waive the competitive bidding provisions of Chapter 329 of the Columbus City Code.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.