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File #: 2352-2017    Version: 1
Type: Ordinance Status: Passed
File created: 9/1/2017 In control: Judiciary And Court Administration Committee
On agenda: 10/23/2017 Final action: 10/25/2017
Title: To authorize the Director of the Department of Finance and Management, on behalf of the Municipal Court Clerk, to enter into a contract with PRIME AE Group, Inc. for the provision of software and maintenance services for the Franklin County Municipal Court; to authorize an expenditure of $31,505.64 from the Municipal Court Clerk Computer Fund. ($31,505.64)
Attachments: 1. STS Hyland, 2. Prime AE Quote 1, 3. Ordinance 2352-2017
Explanation

BACKGROUND:
This legislation authorizes the Director of the Department of Finance and Management on behalf of Franklin County Municipal Court, Clerk of Court (“Municipal Court Clerk”) to enter into a contract with PRIME AE Group, Inc. for the provision of Hyland OnBase software maintenance support services in the amount of $31,505.64 for the Franklin County Municipal Court case imaging system.

The imaging system converts the existing court documents into electronic images necessary to optimize storage space and reduce future storage costs, while providing for more efficient access to court document information.

3SG Corporation a dealer of Hyland Software, Inc. installed and configured the Hyland OnBase software for the Franklin County Municipal Court’s imaging system. 3SG Corporation merged with PRIME AE Group, Inc. and is currently providing the Municipal Court Clerk’s Office with software maintenance services through the State of Ohio, State Term Schedule (STS) # 533272-3: expiration date 3/31/21.

Ordinance 582-87 authorizes the City of Columbus to purchase from the cooperative purchasing contract.

Contracts:
Ordinance: 1036-2012; $20,756.11; EL012786
Ordinance: 1071-2013; $41,268.90; EL014339
Ordinance: 2116-2014; $24,947.82; EL016346
Contract: PP002064; 2015; $11,901.07
Ordinance: 2768-2015; $44,131.68; FL006426
Ordinance: 2435-2016; $31,021.34; PO039226
Ordinance: 2352-2017; $31,505.64

Contract Compliance Number:
PRIME AE Group, Inc.: 26-0546656
Expiration date: 9/21/19
Vendor # 002102

The company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.

Fiscal Impact: Funds totaling $31,505.64 are within the 2017 computer fund budget.

Title

To authorize the Director of the Department of Finance and Management, on behalf of the Municipal Court Clerk, to enter int...

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