Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Strawser Paving Company for the expansion of the parking area at Godown Dog Park. This project will expand the parking by 31 spaces as well as fulfilling the Department of Public Utilities Stormwater requirements.
This highly utilized dog park is currently underserved with available parking. This project aims to expand parking amenities to better serve residents as well as cut down on maintenance costs due to non-parking areas being utilized for parking. Stormwater requirements will take in account not only the new improvements, but the original parking improvements as well to better accommodate storm runoff prior to entering our waterways and sewers.
The costs for this project will be $208,585.00 with a contingency of $21,415.00 for a total of $230,000.00.
Bids were advertised through Vendor Services, in accordance with City Code Chapter 329, on August 15, 2017 and received by the Recreation and Parks Department on August 29, 2017. Bids were received from the following companies:
Company Status Amount
Strawser Paving (MAJ) $208,585.00
Decker Paving (MAJ) $230,000.00
After reviewing the proposals that were submitted, it was determined that Strawser Paving Company was the lowest and most responsive bidder.
Strawser Paving Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Strawser Paving Company
1595 Frank Road, Columbus, OH 43223
Kyle Strawer, 614-276-5273
31-4412354
Exp. 1/30/19
Emergency Justification: An emergency is being requested so that work may be completed prior to the asphalt plants closing in November.
Benefits to the Public: This project aims to provide expanded and accessible parking to better allow residents to enjoy the amenities.
Community Input Issues: Worthington has played a large role in the expansion of the parking amenities at the park. Since we are in an agreement with them regarding Maintenance, they see the needs firsthand and have been the driving force behind the project.
Area(s) Affected: Planning Area 5
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by removing access and circulation barriers to city parks.
Fiscal Impact: $230,000.00 is budgeted and available in the Recreation and Parks Special Purpose Fund 2223 and Permanent Improvement Fund 7747 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Strawser Paving Company for the expansion of the parking area at Godown Dog Park; to authorize the expenditure of $230,000.00 from the Recreation and Parks Special Purpose Fund and Permanent Improvement Fund; and to declare an emergency. ($230,000.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with Strawser Paving Company for the expansion of the parking area at Godown Dog Park; and
WHEREAS, it is necessary to authorize the expenditure of $230,000.00 from the Recreation and Parks Special Purpose Fund 2223 and Permanent Improvement Fund 7747; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Recreation and Parks in that it is immediately necessary to authorize the Director to enter into contract with Strawser Paving Co. so that work may be completed prior to the asphalt plants closing in November; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to enter into contract with Strawser Paving Company for the expansion of the parking area at Godown Dog Park.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That for the purpose stated in Section 1, the expenditure of $230,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Special Purpose Fund 2223 and Permanent Improvement Fund 7747 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.