Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Light Up Columbus, LLC for installation, service and removal of holiday lighting along the Scioto Promenade.
The contract will include installation, service and removal of holiday lighting of 60 trees located along the Scioto Promenade (west side of Civic Center Drive between Broad Street and Rich Street) that will be lit with 135 color changing LED uplights, then 35 large trees in Bicentennial Park will be lit with 77 color changing LED uplights, and using the City’s existing lighting inventory, the contractor will wrap all of the small and medium size trees in Bicentennial Park with different colored LED miniature light strands.
Light Up Columbus is a local, full service decorating company that has a proven track record of holiday lighting displays for corporate headquarters, hotels, residences, business and public venues such as the Scioto Mile, Columbus Commons, Arena District, Topiary Park, Ross County Courthouse, and the Robbins Hunter Museum in Granville. The contractor handles design consultation, installation, maintenance, removal, packaging and storage. Installation will commence by October 1, 2017, followed by major portions of the Scioto Mile being lighted by November 1, 2017, and removal to be concluded by January 31, 2018. There is no impact to the general public since no streets will be closed during installation or removal. The department expects to request a bid waiver as CDDC has contracted with this vendor since opening of the Scioto Mile for a portion of holiday lighting installation. It is in the best interest of the City to continue utilizing this vendor.
Principal Parties:
Light Up Columbus LLC
233 Erie Road, Columbus, OH 43214
Chris Apfelstadt, President, 614-832-3139
CCN: 007480
Contract Compliance Expiration Date: N/A
Emergency Justification: So lights can be ordered and here in time for installation.
Bid Waiver Request: An a bid waiver is being requested as CDDC has contracted with this vendor since opening of the Scioto Mile for a portion of holiday lighting installation. It is in the best interest of the City to continue utilizing this vendor.
Benefits to the Public: Holiday lighting of the Scioto Mile has become a Columbus tradition since the opening of the Scioto Greenways. It has become a travel destination for visitors and residents alike.
Community Input Issues: Companies and residential buildings located along the Scioto Mile continue to support this annual holiday project.
Area(s) Affected: Central Business District
Fiscal Impact: $39,410.00 is budgeted and available in the Recreation and Parks Property Management Fund 2294 to meet the financial obligations of this contract. $16,500.00 will be paid directly to the contractor by the Columbus Downtown Development Corporation. A total of $55,910.00 is required and available for this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Light Up Columbus, LLC for installation, service and removal of holiday lighting along the Scioto Promenade; to authorize the expenditure of $39,410.00 from the Recreation and Parks Property Management Fund; to waive the competitive bidding provisions of the Columbus City Code; and to declare an emergency. ($39,410.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with Light Up Columbus, LLC for installation, service and removal of holiday lighting along the Scioto Promenade; and
WHEREAS, it is in the best interest of the City to waive the formal bidding provisions of the Columbus City Code Chapter 329 to enter into said contract; and
WHEREAS, it is necessary to authorize the expenditure of $39,410.00 from the Recreation and Parks Property Management Fund 2294; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Recreation and Parks in that it is immediately necessary to authorize the Director to contract with Light Up Columbus, LLC so lights can be ordered and here in time for installation; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to enter into contract with Light Up Columbus, LLC for installation, service and removal of holiday lighting along the Scioto Promenade.
SECTION 2. That this Council finds it in the best interest of the City of Columbus to waive the competitive bidding provisions of Columbus City Code Chapter 329.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the purpose stated in Section 1, the expenditure of $39,410.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Special Property Management Fund 2294 in per the accounting codes in the attachment.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.