Explanation
BACKGROUND: Columbus Public Health (CPH) uses NextGen for provisioning, hosting, and ongoing support of an electronic medical record system at CPH’s 240 Parsons Avenue facility. NextGen will provide training and consulting services to convert the Alcohol and Drug Program from their current EMR system Avatar to the Behavioral Health Module in NextGen, in accordance with the sole source procurement provisions of Columbus City Code. The NextGen system provides a necessary and more flexible, up to date coding environment for AOD counselors to document patient’s medical charts. This contract will be for the period of November 1, 2017 through October 31, 2018, with a total cost not to exceed $97,137.00.
The hosted NextGen system enables CPH to operate major clinical operations and provides for an extensive array of services. The software enables patient registration, appointment scheduling, monitoring and tracking of patient test results, creation and processing of electronic medical records, and generation of reports to help manage clinic operations.
The Alcohol and Drug Prevention Program serves approximately 5,800 adults, young adults and their families, as well as 4,800 children/adolescents through Columbus City Schools, after school, summer programs, and recreation centers. The Harm Reduction Program serves approximately 1,200 adults. The Treatment Program will provide treatment services to approximately 1,100 men and women, of that 32% are women and 68% are men.
The Contract Compliance No. for NextGen Healthcare Information Systems, LLC is 330702959 and expires on 6/19/2019. This ordinance is submitted as an emergency in order to ensure that the Alcohol and Drug Program convert to using the NextGen Behavioral Health Module by the end of 2017.
FISCAL IMPACT: Funding for this contract is budgeted and available within the Health Department Grants Fund.
Title
To authorize the Board of Health to enter into a contract with NextGen Healthcare Information Systems, LLC, to provide training and consulting services to convert the Alcohol and Drug Program to the NextGen Behavioral Health Module in accordance with sole source procurement provisions of Columbus City Code; to authorize the expenditure of $97,137.00 from the Health Department Grants Fund; and to declare an emergency ($97,137.00).
Body
WHEREAS, Columbus Public Health (CPH) uses NextGen for provisioning, hosting and ongoing support of an electronic medical record system at CPH’s 240 Parsons Avenue facility; and
WHEREAS, Columbus Public Health has a need for a contract with NextGen Healthcare Information Systems, LLC to provide training and consulting services to convert the Alcohol and Drug Program to the Behavioral Health Module in NextGen; and
WHEREAS, this contract is in accordance with the sole source provisions of Chapter 329 of the Columbus City Code and
WHEREAS, an emergency exists in the usual daily operation of the city in that it is immediately necessary to authorize the Board of Health to enter into a contract with NextGen Healthcare Information Systems, LLC, to convert the Alcohol and Drug Program to the NextGen Behavioral Health Module as soon as possible to provide one electronic health system for all the clinics, thereby preserving the public health, peace, property, safety and welfare; now, therefore.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized and directed to enter into a contract with NextGen Healthcare Information Systems, LLC to provide training and consulting services to convert the Alcohol and Drug Program to the NextGen Behavior Health Module for the period of November 1, 2017 through October 31, 2018, in an amount not to exceed $97,137.00.
SECTION 2. That to pay the cost of said contract, the expenditure of $97,137 is hereby authorized to be expended from the Health Department Grants Fund, Fund No. 2251, Department of Health, Division No. 5001, per the accounting codes attached to this ordinance.
SECTION 3. That this contract is made and entered into in accordance with the sole source provisions of Chapter 329 of the Columbus City Code.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for the reasons stated in the preamble hereto, which is made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.