Explanation
1. BACKGROUND
The Department of Public Service, Division of Infrastructure Management, utilizes pothole patchers in their operations for street maintenance. Infrastructure Management and Fleet have determined a pothole patcher needs to be replaced that is beyond its useful life and a second pothole patcher needs to be replaced due to age and maintenance. The new units will be CNG powered.
The City's Purchasing Office issued a formal bid for pothole patchers through RFQ006268. Two bids were received and both bids were evaluated. The bidders were FYDA Freightliner and ESEC Corporation. Bids were tabulated as follows:
Line # Description FYDA FREIGHTLINER ESEC CORP
10 Specified Pothole Patcher (Bergkamp Electric) $251,828.00 No Bid
10b Alternate Pothole Patcher (HD Industries Electric) $207,407.00 $221,641.00
20 Hooklift Option $347,447.00 No Bid
30 Inspection Included $2,500.00
40 Training Included $1,525.00
After review of the bids, the Department of Public Service recommends award to the following vendor as the lowest, responsive and responsible bidder:
FYDA Freightliner: Line items #10, #30, and #40.
FYDA Freightliner was the only vendor to submit a bid for the specified pothole patcher. Both vendors submitted bids for an alternate patcher body, but this body does not meet the specifications of the bid. The Bergkamp patcher body includes a swing auger system (Specification 3.3.22.1) that is not provided by the alternate company. The hooklift option will not be awarded.
The total cost for two pothole patchers will be $503,656.00. This purchase will be funded through Fund 2266, the Municipal Motor Vehicle Tax Fund .
2. FISCAL IMPACT: $503,656.00 is budgeted for this purchase within Fund 2266, the Municipal Motor Vehicle Tax Fund.
3. CONTRACT COMPLIANCE
FYDA Freightliner's contract compliance number is CC004301 and expires 6/8/19.
4. EMERGENCY DESIGNATION
The department requests emergency action to ensure the timely...
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