City of Columbus - File #: 2470-2017

• File #: 2470-2017
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/12/2017
• In control: Technology Committee
• On agenda: 10/23/2017
• Final action: 10/25/2017
• Title: To authorize the Director of the Department of Technology to modify an existing contract with Unisys Corporation to extend for a three (3) year term and to increase the contract amount by $474,335.00 for software licensing and support in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $474,335.00 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($474,335.00)

Date	Ver.	Action By	Action	Result
10/25/2017	1	CITY CLERK	Attest
10/24/2017	1	MAYOR	Signed
10/23/2017	1	COUNCIL PRESIDENT	Signed
10/23/2017	1	Columbus City Council	Approved	Pass
10/16/2017	1	Columbus City Council	Read for the First Time

Explanation


BACKGROUND: This ordinance authorizes the Director of the Department of Technology to modify an existing contract with Unisys Corporation for software licensing, maintenance and support services associated with the City's mainframe Unisys Libra 460 System, for a three (3) year term and increase the contract amount by $474,335.00. The licensing and support coverage period will be from January 1, 2018 through December 31, 2020. This term period will provide the city the needed time and support services to continue processing city payroll as well as a cost savings of approximately $275,000.00. The future goal is to eventually retire the Legacy mainframe, and migrate the City's current payroll application and critical applications such as, Property Room inquiry used by the Division of Police, to a new technology platform. All other terms and conditions related to the software license, and maintenance and support services will remain the same.

The Unisys Libra 460 System directly supports mission-critical City applications, such as the City's payroll and Police Property Room applications. The Payroll application is utilized by all City agencies, ensuring that all City employees are paid and accurate records are maintained for the IRS, federal government, and the State of Ohio. Division of Police utilize this system for Property Room inquiries only. The Department of Technology, in cooperation with its City department affiliates, plans to migrate current applications running on the Unisys Libra mainframe platform to new technology platforms.

The original contract, EL014669, was authorized by ordinance 1660-2013, passed July 15, 2013 for $694,425.50 outlining a coverage period of July 1, 2013 through December 31, 2015. That contract was most recently modified via PO039040 and was authorized by ordinance 2479-2016, passed November 7, 2016 for $225,220.56 with a coverage period from January 1, 2017 through December 31, 2017. Unisys is the sole manufact...