Explanation
BACKGROUND: This ordinance authorizes the Director of Finance and Management to establish a purchase order with Cribs for Kids for the purchase of baby safety survival kits which include portable cribs and Safe Sleep materials needed by Columbus Public Health. On average, a baby dies every other week due to unsafe sleep practices in Franklin County. Columbus Public Health has a need to purchase baby safety survival kits to ensure a safe sleep environment for children of Franklin County. This purchase order will allow for the purchase of 650 baby safety survival kits. The purchase of the baby safety survival kits is also a grant requirement as part of the Franklin County Department of Job and Family Services (FCDJFS) Safe Sleep Grant.
Cribs for Kids, a not-for-profit agency, is the sole source of the Graco Pack n Play baby safety survival kits. It was determined through hands-on testing and a review of the Consumer Products Safety Commission reports, that the Graco Pack n Play is by far the safest and most reliable because their units contain all of the patented safety mechanisms that continue to make them the leader in the industry. Columbus Public Health has an existing License Trade Agreement with Cribs for Kids. There is an immediate need to purchase the baby safety survival kits due to grant deliverable requirements. In 2016, 1,130 baby safety survival kits were distributed to caregivers of infants without a safe sleep surface.
Cribs for Kid’s contract compliance number is 251442806 and is effective through October 5, 2017.
This ordinance is submitted as an emergency to continue the work on the deliverables set forth by the FCDJFS grant and to continue to provide a safe sleep environment for children of Franklin County
FISCAL IMPACT: Monies for this purchase were budgeted in the Franklin County Department of Job and Family Services Grant in the Health Department Grants Fund.
Title
To authorize the Director of Finance and Management to establish a purchase order with Cribs for Kids for the purchase of baby safety survival kits which include portable cribs and Safe Sleep materials for Columbus Public Health in accordance with sole source provisions of the City Code; to authorize the expenditure of $51,993.50 from the Health Department Grants Fund to pay the cost thereof; and to declare an emergency ($51,993.50)
Body
WHEREAS, Columbus Public Health provides baby safety survival kits which include portable cribs and Safe Sleep materials for clients as required by the Franklin County Department of Job and Family Services Grant through the Ohio Department of Health; and
WHEREAS, Columbus Public Health is in immediate need of additional baby safety survival kits to continue to meet the safety needs of children in Franklin County; and
WHEREAS, Cribs for Kids is the sole supplier of these units; and
WHEREAS, in order to ensure safe sleep environments for children of Franklin county, emergency action is hereby requested; and
WHEREAS, an emergency exists in the usual daily operation of Columbus Public Health in that it is immediately necessary to establish a purchase order with Cribs for Kids for baby safety survival kits which include portable cribs and Safe Sleep materials for the immediate preservation of the public health, peace, property, safety, and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to establish a purchase order with Cribs for Kids for the purchase of baby safety survival kits which include portable cribs and Safe Sleep materials.
SECTION 2. That the expenditure of $51,993.50 is hereby authorized from the Health Department Grants, Fund 2251, as follows:
Object Class Main Account Program Project No. Section 3 Sect. 4 Sect. 5 Amount
02 62010 MA005 G501810 N/A N/A N/A $51,993.50
SECTION 3. That this purchase is in accordance with the provisions of the Columbus City Code, Chapter 329, "Sole Source Procurement."
SECTION 4. That the Funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.