City of Columbus - File #: 2519-2017

• File #: 2519-2017
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/19/2017
• In control: Finance Committee
• On agenda: 10/16/2017
• Final action: 10/19/2017
• Title: To authorize the Office of the City Auditor, Division of Income Tax to enter into a contract for software support and IT maintenance provided by Specialized Business Software, Inc. for Phase 1 of the Division of Income Tax’s Workflow eFile/ePay application in accordance with sole source procurement provisions of Chapter 329 of the Columbus City Code; to authorize the expenditure of $27,000.00 from the general fund; and to declare an emergency. ($27,000.00)

Date	Ver.	Action By	Action	Result
10/19/2017	1	CITY CLERK	Attest
10/18/2017	1	MAYOR	Signed
10/16/2017	1	COUNCIL PRESIDENT	Signed
10/16/2017	1	Columbus City Council	Approved	Pass

Explanation

BACKGROUND:
This legislation will authorize the Office of the City Auditor, Division of Income Tax, to enter into a contract for software maintenance and technical support of the Division of Income Tax’s eFile/ePay application and IT maintenance and technical support for the servers and infrastructure to host the eFile/ePay application provided by Specialized Business Software, Inc. for Phase 1 of the Division of Income Tax’s Workflow eFile/ePay application. Specialized Business Software, Inc. custom designed, developed, and has an ongoing relationship to develop the Workflow eFile/ePay application for the Division of Income Tax and is the only vendor authorized to provide support to their product.

This contract will provide a year of support services at a cost of $27,000.00. The software maintenance and technical support term of 11/25/2017 - 11/24/2018 includes bug fixes, maintenance and technical support. The IT maintenance and technical support term of 11/25/2017 - 11/24/2018 includes maintaining the 3rd party datacenter hosted eFile/ePay application, keeping the system software packages on the 3rd party datacenter computers and firewalls up and running and up-to-date.

The Division of Income Tax’s Workflow eFile/ePay application was developed by Specialized Business Software, Inc. and provides taxpayers the ability to file tax returns with the Division of Income Tax electronically. The development of Phase 1 of the Workflow eFile/ePay application was authorized by ordinance 2490-2013, passed November 4, 2013. The Phase 1 Statement of Work provides for software maintenance and technical support of the custom eFile/ePay application on an annual contract basis at thirteen-thousand-five-hundred dollars ($13,500.00), which is fifteen percent (15%) of the development cost. The Phase 1 Statement of Work also provides for IT maintenance and technical support of the custom eFile/ePay application on the 3rd party datacenter host on an annual contract...