Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Public Safety to enter into contract, on behalf of the Division of Police Crime Lab, with JusticeTrax for six additional LIMS-Plus software licenses and six maintenance agreements. The licenses and maintenance agreements are needed because additional Crime Lab personnel were hired in the past year. All the employees in the Crime Lab utilize the software daily in their work duties. JusticeTrax was purchased through the city’s bid process in 2011 as the laboratory information management system. Therefore, due to the proprietary nature of this software, the licenses and maintenance agreements must come from JusticeTrax.
Bid Information: The licenses and maintenance agreements will not be bid out pursuant to the sole source provisions of Chapter 329 of Columbus City Code due to the proprietary nature of the technology and equipment.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No.: CC010567, expires 03-08-2019
Emergency Designation: Emergency legislation is requested to immediately increase efficieny and work product by allowing all Crime Lab personnel access to JusticeTrax through the additional licenses and maintenance agreements.
Fiscal Impact: This legislation authorizes an expenditure of $21,000.00 from the Division of Police Law Enforcement Seizure Fund. Funds were budgeted in the Law Enforcement Seizure Fund for this purpose.
Title
To authorize the Director of the Department of Public Safety to enter into a contract, on behalf of the Division of Police Crime Lab, for the purchase of six additional LIMS-Plus software licenses and maintenance agreements in accordance with sole source provisions of Chapter 329; to authorize the expenditure of $21,000.00 from the Law Enforcement Seizure Fund; and to declare an emergency. ($21,000.00)
Body
WHEREAS, the Division of Police Crime Lab is in need of six additional LIMS-Plus software licenses and maintenance agreements for increased work product and efficiency; and
WHEREAS, it is necessary to enter into this contract in accordance with sole source provisions of Chapter 329 due to the proprietary nature of the technology and equipment; and
WHEREAS, the expenditure will be funded through the Law Enforcement Seizure Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize the Director to enter into a contract with JusticeTrax for the purchase of six LIMS-Plus software licenses and maintenance agreements for the Crime Lab in order to allow for a more streamlined process and better efficiency, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized and directed to enter into contract with JusticeTrax to purchase six additional LIMS-Plus software licenses and maintenance agreements for the Division of Police Crime Lab, Department of Public Safety in accordance with the sole source provisions of Columbus City Code.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary
SECTION 3. That the expenditure of up to $21,000.00 or so much as may be needed, be and is hereby authorized from the Law Enforcement Seizure Fund 2219 in Object Class 03 per the accounting codes attached to this legislation.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.