Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into a contract with Kinney Group, Inc., for the purchase of security information and event management and security operations center services at a cost of $164,405.00. The Department of Technology has a need to purchase services to support the Security Information and Event Management project. The initial phase of the project included purchase and implementation of the Splunk Enterprise, Splunk Enterprise Security, and Splunk IT Service Intelligence system with ordinance 1425-2017. The services included in this purchase are necessary to supplement post-implementation development, management, and monitoring of the system and assist DoT in the developing expertise with and governance of the solution. The Security Information and Event Management system provides real-time event management and correlation, anomaly detection, and high-performance, large-scale historical data analysis necessary to detect, respond to, and investigate security and availability issues that could negatively impact the City and requires monitoring and escalation of notable security events 24x7x365. The services included in this ordinance are necessary to provide system administration, configuration, and tuning and to provide 24x7x365 monitoring and escalation of system events. These services are necessary to assist the City in meeting evolving security and compliance requirements.
DoT, through utilization of a Request for Proposal process, received four responses to solicitation number RFQ005948 for the purchase of security information and event management and security operations center services. After review of the proposals received, the recommendation is that the award be made to Kinney Group, Inc. who was scored the highest of all the proposals received.
Vendors: Final Score (out of 100 points)/Final Bid Amount:
Kinney Group, Inc. 88 / $164,405
Turnberry Solutions, Inc. 86 / $182,584
NexThreat LLC 79 / $219,000
RoundTower Technologies, LLC Non-Finalist / Non-Finalist
The services being purchased were competitively bid in RFQ005948. The proposal submitted by the Kinney Group, Inc. was selected and provided pricing at $164,405.00. The total cost includes $139,205.00 for services, $21,000.00 for training, and $4,200.00 for travel and expenses. The term of this agreement shall be one (1) year from the date of the purchase order. This agreement is not subject to automatic renewal. However, upon mutual agreement, the services may be continued for two (2) additional one-year terms. Future renewals of this agreement shall require appropriation and authorization of funds by the Council of the City of Columbus solely in the event that the total annual expenditures under this contract exceed $20,000.00. Otherwise, the appropriation and authorization of funds shall be processed through issuance of a Purchase Order certified by the City Auditor and approved by all parties having jurisdiction thereof.
FISCAL IMPACT:
The 2017 cost for the purchase of security information and event management and security operations center services with Kinney Group, Inc. is $164,405.00. Funding for these services are available within the Department of Technology, Information Services Division, Information Services Operating fund.
EMERGENCY:
Emergency action is requested to expedite prompt contract execution and related payment of services.
CONTRACT COMPLIANCE:
Vendor Name: Kinney Group, Inc. (DAX Vendor Acct.#: 022347); C.C.#/FID#: 20 - 5146912; Expiration Date: 06/16/2019
Title
To authorize the Director of the Department of Technology to enter into a contract with Kinney Group, Inc., for the purchase of security information and event management and security operations center services at a cost of $164,405.00; to authorize the expenditure of $164,405.00 from the Department of Technology, Information Services Division, Information Services Operating fund; and to declare an emergency. ($164,405.00)
Body
WHEREAS, this ordinance authorizes the Director of the Department of Technology (DoT) to enter into a contract with Kinney Group, Inc., for the purchase of security information and event management and security operations center services at a cost of $164,405.00. The coverage term period is one (1) year from the date of a purchase order certified/confirmed by the Columbus City Auditor's Office; and
WHEREAS, the Department of Technology has a need to purchase services to support the Security Information and Event Management project. The services included in this purchase are necessary to supplement post-implementation development, management, and monitoring of the system and assist DoT in the developing expertise with and governance of the solution. The Security Information and Event Management system provides real-time event management and correlation, anomaly detection, and high-performance, large-scale historical data analysis necessary to detect, respond to, and investigate security and availability issues that could negatively impact the City and requires monitoring and escalation of notable security events 24x7x365; and
WHEREAS, the services included in this ordinance are necessary to provide system administration, configuration, and tuning and to provide 24x7x365 monitoring and escalation of system events. These services are necessary to assist the City in meeting evolving security and compliance requirements; and
WHEREAS, DoT, through utilization of a Request for Proposal process, received four responses to solicitation number RFQ005948 for the purchase of security information and event management and security operations center services. After review of the proposals received, the recommendation is that the award be made to Kinney Group, Inc. who was scored the highest of all the proposals received. The proposal submitted by the Kinney Group, Inc. was selected and provided pricing at $164,405.00. The total cost includes $139,205.00 for services, $21,000.00 for training, and $4,200.00 for travel and expenses. The term of this agreement shall be one year from the date of the purchase order. This agreement is not subject to automatic renewal. However, upon mutual agreement, the services may be continued for two (2) additional one-year terms; and
WHEREAS, an emergency exists in the usual daily operations of the City of Columbus, Department of Technology, in that it is immediately necessary to authorize the Technology Director to enter into a contract with Kinney Group, Inc., for the purchase of security information and event management and security operations center services, and to authorize this expenditure or so much thereof as required, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to enter into a contract with Kinney Group, Inc., for the purchase of security information and event management and security operations center services at a cost of $164,405.00. The total cost of $164,405.00 includes $139,205.00 for services, $21,000.00 for training, and $4,200.00 for travel and expenses. The coverage term period is one (1) year from the date of a purchase order certified/confirmed by the Columbus City Auditor's Office.
SECTION 2: That the expenditure of $164,405.00 or so much thereof as may be necessary is hereby authorized to be expended from: (see attachment 2566-2017 EXP):
Dept.: 47| Div.: 47-02|Obj Class: 03 |Main Account: 63050|Fund: 5100|Sub-fund: 510001|Program:IT013|Section 3:470201| Section 4:IT04|Amount: $164,405.00|
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.