Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to modify and increase an existing agreement with Stantec Consulting Services, Inc., for professional engineering services for Woodward, Wildwood, and Woodnell Avenues Storm Sewer Improvements Project. The North Central Area-wide Stormwater System Improvements Study identified the need for the Woodward, Wildwood, Woodnell Avenues Storm Sewer Improvements Project (610990-100001). This project will mitigate poor drainage within this area.
1.1 Amount of additional funds to be expended: $8,581.97
Original Agreement EL009045 …………….$209,675.01
Modification No. 1 (current)…………...…….$8,581.97
Total $218,256.98
1.2. Reasons additional goods/services could not be foreseen:
A re-design of the storm sewer in the Woodward Ave. area was needed due to new waterline construction.
1.3. Reason other procurement processes are not used:
The current consultant is familiar with the project and has completed all the work to date on the current design path. Bidding the work to another consultant will delay the project and will result in higher costs due to bringing the new consultant up to speed on the project and put the City at high risk of not meeting regulation deadlines.
1.4. How cost of modification was determined:
The cost was negotiated between the Division of Sewerage and Drainage and the vendor, Stantec Consulting Services, Inc.
2. ENGINEERING CONTRACT AWARD: Stantec Consulting Services, Inc. was selected in accordance with the procedures set forth in Columbus City Code, Section 329 from proposals received on April 25, 2008.
3. FISCAL IMPACT: This ordinance authorizes a transfer within and an expenditure of funds from the Storm Sewer Bond Fund and amends the 2017 Capital Improvement Budget to align authority. There is sufficient budget authority within the fund for this expenditure.
4. CONTRACT COMPLIANCE INFORMATION: Stantec Consulting Services, Inc. | 11-2167170 | DAX # 000462 | MAJ | Expires 9/7/2019
Title
To authorize the Director of Public Utilities to modify and increase an existing agreement for professional engineering services with Stantec Consulting Services, Inc. for the Woodward, Wildwood, and Woodnell Avenues Storm Sewer Improvements Project; to authorize the transfer within and expenditure of up to $8,581.97 from the Storm Sewer Bond Fund; and to amend the 2017 Capital Improvement Budget. ($8,581.97)
Body
WHEREAS, Contract No. EL009045 was authorized by Ordinance Number: 1517-2008, passed 10/20/2008 and did authorize the Director of Public Utilities to enter into a contract for the Woodward, Wildwood, and Woodnell Avenue Storm Water Improvements Project; and
WHEREAS, Contract No. EL009045 was executed 01/14/2009, and approved by the City Attorney 01/22/2009; and
WHEREAS, it is necessary to modify Contract No. EL009045 to provide for additional engineering services in regards to the Woodward, Wildwood, and Woodnell Avenue Storm Water Improvements Project, CIP 610990-100001; and
WHEREAS, it is necessary to authorize the transfer within and expenditure of up to $8,581.97 from the Storm Sewer Bond Fund; and
WHEREAS, it is necessary to amend the 2017 Capital Improvement Budget in order to align authority for this expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director of Public Utilities to modify and increase an existing agreement for professional engineering services for the Woodward, Wildwood, and Woodnell Avenues Storm Sewer Improvements Project, for the preservation of the public health, peace, property, and safety; now, therefore.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is authorized to modify and increase an existing agreement, EL009045, with Stantec Consulting Services, Inc. at 1500 Lake Shore Drive, Suite 100, Columbus, Ohio 43204 in the amount of $8,581.97 for the Woodward, Wildwood, and Woodnell Avenues Storm Sewer Improvements Project CIP 610990-100001.
SECTION 2. That the transfer of $8,581.97 or so much thereof as may be needed, is hereby authorized within the Storm Sewer Bond Fund 6204 per the account codes in the attachment to this ordinance.
SECTION 3. That the 2017 Capital Improvement Budget is amended as follows:
Fund # | Project No. | Project Name | Current Authority | Revised Authority | Net Change
6204 | P610990-100000 | North Central Area Wide Strm Sys | $23,858 | $15,276 | -$8,582
6204 | P610990-100001 | Woodward, Wildwood, and Woodnell Ave. Storm Sys. Impvs. | $59,607 | $68,189 | +$8,582
SECTION 4. That the expenditure of $8,581.97 or so much thereof as may be needed, is hereby authorized in the Storm Sewer Bond Fund 6204 per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.