Explanation
BACKGROUND: This legislation is for the option to establish a Universal Term Contract (UTC) for Flygt Pump Parts. The Division of Sewerage and Drainage is the primary user. Flygy Pump Parts and Services are used for the maintenance and repair of Flygt systems within the City’s two wastewater treatment plants. The term of the proposed option contract would be approximately 2 years, expiring November 30, 2019, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on August 31, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ006459). One bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Xylem Water Solutions, USA, CC# 008147 expires April 21, 2018, Items 1-196, $1.00
Total Estimated Annual Expenditure: $100,000.00, Division of Sewage and Drainage, the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because the current contract expires on November 30, 2017 and a lapse in contract term during an outage could result in disruption in the critical function of the wastewater treatment plants.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Flygt Pump Parts and Services with Xylem Water Solutions, USA, Inc.; and to authorize the expenditure of $1.00 to establish the contract from the General Fund; and to declare an emergency. ($1.00).
Body
WHEREAS, the Flygt Pump Parts and Services UTC will provide for the purchase of OEM Flygt Pump and Mixer Parts and Services used for the maintenance and repair of Flygt systems within the City’s two wastewater treatment plants and the wastewater system managed by the Sewer Maintenance Operations Center; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on August 31, 2017 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with Xylem Water Solutions, USA, Inc. for the option to purchase Flygt Pump Parts and Services because these parts are important to the operation of the City’s wastewater treatment system and must be operational to perform this critical function without interruption, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Flygt Pump Parts and Services in accordance with Request for Quotation RFQ006459 for a term of approximately 2 years, expiring on November 30, 2019, with the option to renew for one (1) additional year, as follows:
Xylem Water Solutions, USA, Inc. Items 1-196, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.