Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of Finance and Management to enter into a contract with Dakota Manufacturing Company Inc. dba Trail-EZE for the purchase of a Backhoe Trailer for the Division of Power. This trailer will be able to transport equipment that is used to support electrical line service. This trailer was approved by Fleet Management will replace Brass Tag 18980.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ006460). Eighty-five (85) bidders (84 MAJ, 1 F1) were solicited and one (1) bid (MAJ) was received and opened on September 7, 2017. After a review of the bid, the Division of Power recommends an award be made for all items to Dakota Manufacturing Company Inc. dba Trail-EZE in the amount of $42,595.00 as the only responsive and responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Dakota Manufacturing Company Inc. dba Trail-EZE, Vendor#021861, CC#46-0277591, expires 8/29/19
FISCAL IMPACT: $42,595.00 is required for this purchase.
$0.00 was expended in 2016.
$0.00 was expended in 2015.
Title
To authorize the Director of Finance and Management to establish a contract with Dakota Manufacturing Company Inc., dba Trail-EZE, for the purchase of a Backhoe Trailer for the Division of Power; and to authorize the expenditure of $42,595.00 from the Electricity Operating Fund. ($42,595.00)
Body
WHEREAS, the Purchasing Office opened formal bids on September 7, 2017 for the purchase of a Backhoe Trailer for the Division of Power; and
WHEREAS, the Division of Power recommends an award be made to the only responsive and responsible and best bidder, Dakota Manufacturing Company Inc., dba Trail-EZE; and
WHEREAS, the Backhoe Trailer will be able to transport equipment used to support electrical line service; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Dakota Manufacturing Company Inc., dba Trail-EZE, in accordance with the terms, conditions and specifications of Solicitation Number: RFQ006460 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Dakota Manufacturing Company Inc., dba Trail-EZE, 1909 S Rowley Street, Mitchell, SD 57301 for the purchase of a Backhoe Trailer for the Division of Power, in accordance with RFQ006460 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $42,595.00 or as much thereof as may be needed, is hereby authorized in Fund 6300 (Electricity Operating); in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.