Explanation
1. BACKGROUND
The Divisions of Infrastructure Management utilizes pneumatic rubber tire rollers in their operations for street maintenance. Infrastructure Management and Fleet have determined units need to be replaced that is beyond its useful life due to age and maintenance. The Purchasing Office opened formal bids on September 21st, 2017 (RFQ006613) for the purchase of two (2) pneumatic rubber tire rollers. Three bids were received:
|
Line |
RFQ006613 |
Price |
Ohio Machinery Co. |
Gibson Machinery, LLC |
Rudd Equipment Co., Inc. |
|
10 |
Rubber Tire Roller |
Unit |
$87,220.00 |
$78,957.77 |
$70,990.00 |
|
20 |
Foam Filled Tire Option |
Unit |
$1,818.00 |
$2,443.67 |
$2,209.00 |
|
30 |
Training |
Unit |
Included |
Included |
Included |
After review of the bids, the Department of Public Service recommends award to the following vendor as the lowest, responsive and responsible bidder:
Rudd Equipment Company: 61-0445955: Line items #10, #20, and #30
The total cost will be $146,398.00. This purchase will be funded through Fund 2266.
2. FISCAL IMPACT: This purchase will be funded through Fund 2266, the Municipal Motor Vehicle Tax Fund. This ordinance will authorize appropriation in the sum of $146,398.00 from the unappropriated balance of said fund, fund 2266. $146,398.00 will also be authorized for expenditure by this ordinance.
3. EMERGENCY DESIGNATION
The department requests emergency action to ensure the timely availability of said equipment.
Title
To appropriate $146,398.00 from the unappropriated balance of the Municipal Motor Vehicle License Tax Fund; to authorize the Director of Finance and Management to enter into contract with Rudd Equipment Company for the purchase of two (2) Pneumatic Rubber Tire Rollers for the Department of Public Service; to authorize the expenditure of $146,398.00 from the Municipal Motor Vehicle Tax Fund; and to declare an emergency. ($146,398.00)
Body
WHEREAS, the Department of Public Service, Division of Infrastructure Management, is responsible for street maintenance and alley rehabilitation throughout the City; and
WHEREAS, the Division needs to replace equipment; and
WHEREAS, the City of Columbus does not include this type of equipment on any Universal Term Contract; and
WHEREAS, the Purchasing Office advertised formal bids for pneumatic rubber tire rollers; and
WHEREAS, this purchase has been approved by the Fleet Management Division; and
WHEREAS, this purchase will require appropriation within the Municipal Motor Vehicle Tax Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Infrastructure Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into contract with Rudd Equipment Company to ensure the timely availability of equipment, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the sum of $146,398.00 be and hereby is appropriated from the unappropriated balance of the Municipal Motor Vehicle License Tax Fund, Fund 2266, and from all monies estimated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2017, to the Divisions of Infrastructure Management, Dept. No. 59-11.
SECTION 2. That the monies appropriated in SECTION 1 shall be paid upon order of the Director of Public Service and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 3. That the Director of Finance and Management is hereby authorized to enter into the following contract and establish a purchase order for two (2) pneumatic rubber tire rollers in accordance with RFQ006613, which is on file with the City’s Purchasing Office:
Rudd Equipment Company (009659)
2512 Jackson Pike
Columbus, OH 43223
61-0445955
Number of Employees: 395
Total Amount: $146,398.00
SECTION 4. That the expenditure of $146,398.00, or so much thereof as may be needed, is hereby authorized in Fund 2266 Municipal Motor Vehicle Tax Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same.