Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a construction contract with Columbus Asphalt Paving, Inc., in connection with the Economic and Community Development - Pearl Street, Eden Alley and Public Parking Lot Improvements project to add $100,000.00 in additional funds. This modification was not pre-planned and is necessary to cover unanticipated costs due to utility relocations.
The City of Columbus has undertaken a construction project to improve Pearl and Eden Alleys and to renovate and expand the existing public parking lot. The parking lots are situated south of Russell Street and east of High Street behind Le Meridian hotel. The City entered into a contract with Columbus Asphalt Paving Inc. through ordinance 0973-2016 to construct the improvements. During the course of construction underground utility vaults were discovered along Pearl Street that were not identified prior to construction commencing. The cost to relocate the utilities exceeds the contingency amount established in the original contract. The project will incur $100,000.00 in cost overruns to relocate these utilities.
Original amount of this contract: $448,939.34 (Ord. 0973-2016; PO009933)
Modification number 1: $100,000.00 (this modification)
The total amount of the contract, including this modification, is $548,939.34.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Columbus Asphalt Paving, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Columbus Asphalt Paving, Inc. is CC57095-113743 and expires 11/12/17.
3. FISCAL IMPACT
Funds in the amount of $100,000.00 are available for this project in the Streets and Highways Bond Fund within the Department of Public Service. Amendment to the 2017 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to provide necessary construction funding and prevent unnecessary delays in the Department of Public Service’s Capital Improvement Program.
Title
To amend the 2017 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a contract modification with Columbus Asphalt Paving, Inc., for construction services in connection with the Economic and Community Development - Pearl Street, Eden Alley and Public Parking Lot Improvements project; to authorize the expenditure of up to $100,000.00 from the Streets and Highways Bond Fund; and to declare an emergency. ($100,000.00)
Body
WHEREAS, Ordinance 0973-2016 authorized the Director of Public Service to enter into a construction contract with Columbus Asphalt Paving, Inc., for the provision of construction services relative to the Economic and Community Development - Pearl Street, Eden Alley and Public Parking Lot Improvements project; and
WHEREAS, additional construction services are needed to complete the Economic and Community Development - Pearl Street, Eden Alley and Public Parking Lot Improvements project; and
WHEREAS, this legislation authorizes the Director of Public Service to execute a contract modification with Columbus Asphalt Paving, Inc., due to unforeseen circumstances affecting completion of the aforementioned project; and
WHEREAS, it is necessary to authorize an amendment to the 2017 Capital Improvements Budget and a transfer of cash within the Streets and Highways Bond Fund for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to modify the contract with Columbus Asphalt Paving, Inc. so that funding can be made available for the timely completion of construction of the aforementioned capital improvement project, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2017 Capital Improvements Budget authorized by ordinance 1124-2017 be amended as follows to establish sufficient authority for this project:
From:
Fund / Project / Project Name / Current / Change / Amended
7704 / P440104-100002 / Miscellaneous Economic Development - Cols Coated Fabrics / $93,051.00 / ($93,051.00) / $0.00 (Voted Carryover)
7704 / P530058-100000 / 59-03 NCR / $1,738,175.00 / ($6,949.00) / $1,731,226.00 (Voted Carryover)
To:
Fund / Project / Project Name / Current / Change / Amended
7704 / P590415-100013 / Economic and Community Development - Pearl Street, Eden Alley and Public Parking Lot Improvements / $0.00 / $100,000.00 / $100,000.00
SECTION 2. That the transfer of $100,000.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704 Streets and Highways Bond Fund per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and is hereby authorized to modify a contract with Columbus Asphalt Paving, Inc., of 1196 Technology Drive, Gahanna, Ohio, 43230, for the Economic and Community Development - Pearl Street, Eden Alley and Public Parking Lot Improvements project for construction services in an amount of up to $100,000.00.
SECTION 4. That the expenditure of $100,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 Streets and Highways Bond Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.