Explanation
Background: This ordinance authorizes the Director of Recreation and Parks to enter into a contract with Stageline Mobile Stage Inc. for towing, inspection, training, repairs and safety upgrades to the SL250 Stage Van owned by the Recreation and Parks Department.
There is an urgent need to have the Columbus Recreation and Parks Department’s SL250 Stage Van inspected and repaired at the manufacturer’s facility near Montreal, Canada. Stageline Mobile Stage Inc. has included estimates for towing the unit by a CDL driver to Canada and back to Columbus, a comprehensive inspection, training of Special Events Section staff, and repairs and safety upgrades as are necessary to comply with the International Building Code including assessment of hydraulic, structural and mechanical components, efficient operation of all systems, aesthetic and degree of wear and tear, and welding points. Manufacturer will provide the City with a written report once all services are completed that includes degree of required action and recommendations as well as 12 month DOT renewal and 24 month structural engineering certificate certified by the McLaren Engineering Group. Due to potential of winter road hazards an emergency is declared to allow the unit to be transported to Canada at the earliest date possible.
The City’s Stage Van has recovered the initial purchase price, and has the potential to generate $10,000.00 - $20,000.00 in annual revenue. It is an asset that saves us $5,000.00 annually on rentals for the City’s Jazz & Rib Fest. Completing required upgrades will ensure that the City provides the safest equipment for use to rental customers and extend the life expectancy of the City’s investment.
Principal Parties:
Stageline Mobile Stage Inc.
700 Marsolais Street
L’Assomption QC J5W 2G9, Canada
450-589-1063
CCN: 010654
Bid Waiver Justification: Due to the complexity of the inspection and repair process, all work must be completed by the original manufacture at their facility. Services to be rendered include towing the unit to and from their facility, a comprehensive inspection, training of Special Events Section staff, and repairs and safety upgrades as are necessary to comply with the International Building Code including assessment of hydraulic, structural and mechanical components, efficient operation of all systems, aesthetic and degree of wear and tear, and welding points. Manufacturer will provide the City with a written report once all services are completed that includes degree of required action and recommendations as well as 12 month DOT renewal and 24 month structural engineering certificate certified by the McLaren Engineering Group.
Emergency Justification: An emergency is being requested in order to avoid winter road hazards of transporting the unit to Canada.
Benefits to the Public: Since the purchase of the Stage Van in April of 2000, it has been used at numerous community events, concerts and festivals for the enjoyment of Columbus residents and visitors.
Master Plan Relation: Continuing the life span of the Department’s Stage Van is a good way to conserve city resources. This contract will support the mission of the Recreation and Parks Master Plan to improve efficiency and performance.
Fiscal Impact: $75,000.00 is budgeted and available in the Recreation and Parks Special Purpose Fund 2223.
Title
To authorize and direct the Director of Recreation and Parks to enter into a contract with Stageline Mobile Stage Inc. for towing, inspection, training, repairs and safety upgrades to the SL250 Stage Van owned by the Recreation and Parks Department; to waive the competitive bidding requirements of the City Code Chapter 329; to authorize the expenditure of $75,000.00 from the Recreation and Parks Special Purpose Fund; and to declare an emergency. ($75,000.00)
Body
WHEREAS, it is necessary for the Director of Recreation and Parks to enter into a contract with Stageline Mobile Stage Inc. for towing, inspection, training, repairs and safety upgrades to the SL250 Stage Van; and
WHEREAS, it is in the best interest of the Recreation and Parks Department to waive the competitive bidding requirements of the Columbus City Codes in order to have the work completed by the original manufacture at their facility; and
WHEREAS, it is necessary to authorize the expenditure of $75,000.00 from the Recreation and Parks Special Purpose Fund 2223.
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department that it is immediately necessary to authorize the Director to enter into a contract with Stageline Mobile Stage Inc. in order to avoid winter road hazards of transporting the unit to Canada; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be authorized to enter into an agreement into contract with Stageline Mobile Stage Inc. for towing, inspection, training, repairs and safety upgrades to the SL250 Stage Van.
SECTION 2. That this Council finds it in the best interests of the City to waive the competitive bidding provisions of City Code Chapter 329.
SECTION 3. That for the purposes stated in Section 1, the expenditure of $75,000.00 or so much thereof as may be necessary, be and is hereby authorized to be expended from Recreation and Parks Department Special Purpose Fund 2223.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.