Explanation
In the spirit of intergovernmental cooperation, the City of Columbus (the city) and Columbus City Schools (CCS) are entering into a collaborative partnership for the provision of Voice-Over-Internet-Protocol telephone services at CCS. Over the past several years, the city, through its Department of Technology (DoT) has invested in and implemented a robust Voice-Over-Internet-Protocol (VOIP) system. CCS has a need to update their existing telephone system. Rather than build a new system from the ground up, CCS has determined that it is more cost effective to take advantage of existing economies of scale by entering into a payment for services agreement with the city.
As part of this agreement, the city will maintain, support and revise the shared VoIP solution hosting environment and provide 24-hour Tier 2-4 resolution support, and remotely support CCS Tier-1 with deployment, operations and provisioning of IP phones and the VoIP solution. The specific responsibilities of each party are spelled out in a Memorandum of Understanding and associated exhibits, attached to this ordinance.
This ordinance authorizes the Director of the Department of Technology to enter into a Memorandum of Understanding (hereafter referred to as the “agreement”) with Columbus City Schools. As part of this agreement, the city will enter into a payment-for-services agreement with Columbus City Schools for the provision of the above-described services. Payment for services will be as described in the agreement and associated exhibits and will be deposited into a subfund created for this purpose. Payments made by CCS to the city are set to recover the city’s costs only.
The agreement will become effective on the last date it is signed and remain in effect for a period of three years. Legislative action is required to extend it.
Finally, as part of this project, DoT may transfer surplus VOIP enabled phone units to CCS. As such, the ordinance also authorizes waiver of Columbus City Codes section 329.34 relating to the sale of city owned personal property. DoT is currently phasing out and upgrading its phone units and has the ability to direct surplus units, no longer needed by the city to CCS, should that be found to be a viable and cost effective option.
Emergency Designation: Emergency designation is required to facilitate prompt agreement execution.
Title
To authorize the Director of the Department of Technology to enter into a Memorandum of Understanding with Columbus City Schools to provide for a collaborative partnership for the provision of VoIP services; to authorize entering into a payment-for-services agreement with Columbus City Schools for the provision of the abovementioned services; to authorize waiver of Columbus City Codes Section 329.34, relating to the sale of city owned personal property; and to declare an emergency.
Body
WHEREAS, the City of Columbus and Columbus City Schools wish to enter into a collaborative partnership for the provision of VoIP services using a Memorandum of Understanding; and
WHEREAS, the City of Columbus has a robust VOIP system; and
WHEREAS, Columbus City Schools would like to take advantage of economies of scale and enter into a payment-for-services agreement with the City of Columbus; and
WHEREAS, as part of this agreement, the City of Columbus will maintain, support and revise the shared VoIP solution hosting environment and provide 24-hour Tier 2-4 resolution support, and remotely support CCS Tier-1 with deployment, operations and provisioning of IP phones and the VoIP solution; and
WHEREAS, as part of this agreement, Columbus City Schools will pay the City of Columbus for provision of VoIP services, the proceeds of which will go into a subfund established for this purpose; and
WHEREAS, a waiver of Columbus City Codes section 329.34, relating to the sale of city owned personal property, is requested to allow for the option of transferring surplus VOIP enabled phones to Columbus City Schools; and
WHEREAS, an emergency exists in the usual and daily operation of the Department of Technology in that it is immediate necessary to authorize the above described activities, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology is hereby authorized to enter into a Memorandum of Understanding with Columbus City Schools governing the terms and conditions for provision of VoIP services by the City of Columbus to Columbus City Schools.
SECTION 2. That the Director of the Department of Technology is hereby authorized to enter into a payment for services agreement with Columbus City Schools to provide a vehicle for Columbus City Schools to pay the City of Columbus for said services.
SECTION 3. That the amounts to be paid to the City of Columbus by the Columbus City Schools, both on a one time and an on-going basis are as spelled out in the Memorandum of Understanding and all associated exhibits, and that these payments are set to recover the city’s costs only. (See attachments 2557-2017 agreement and 2557-2017exhibits)
SECTION 4. That payments received from Columbus City Schools as a result of the agreement noted in Section 2 will be deposited into fund 5100, subfund 510010 and that expenditures from this subfund will be limited to the subfund’s purpose.
SECTION 5. That this memorandum of understanding will become effective on the last date signed and will be effective from that date for a period of three years. (See attachment 2557-2017agreement)
SECTION 6. That legislative action is required to extend the agreement three years after its effective date. (See attachment 2557-2017agreement)
SECTION 7. That section 329.34 of Columbus City Codes relating to the sale of city owned personal property, is hereby waived only as it related to the transfer of surplus VOIP enabled phones to Columbus City Schools.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.