City of Columbus - File #: 2564-2017

• File #: 2564-2017
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/22/2017
• In control: Public Service & Transportation Committee
• On agenda: 10/30/2017
• Final action: 11/2/2017
• Title: To authorize the Director of Finance and Management to enter into contract with The McLean Company for the purchase of one (1) Asphalt Distributor, one (1) Chip Spreader; to authorize the Director of Finance and Management to enter into contract with Ace Truck Body Inc. for the Snow & Ice Equipment for the Department of Public Service; to authorize the expenditure of $499,086.00 from Fund 2266, the Municipal Motor Vehicle Tax Fund; to waive the competitive bidding provisions of the Columbus City Code; and to declare an emergency. ($499,086.00)

Date	Ver.	Action By	Action	Result
11/2/2017	1	CITY CLERK	Attest
11/1/2017	1	MAYOR	Signed
10/30/2017	1	COUNCIL PRESIDENT	Signed
10/30/2017	1	Columbus City Council	Approved	Pass

Explanation
1. BACKGROUND
The Division of Infrastructure Management utilizes multiple asphalt distributors and chip spreaders for the Alley Rehabilitation Program for the City of Columbus. Infrastructure Management and Fleet have determined units need to be replaced that are beyond their useful life. It was also determined this purchase would be conducted through the request for proposal process; two proposals were received. After review of proposals and presentations, it has been determined to recommend award of a contract as follows:
The McLean Company (006445)
3155 E 17th Ave.
Columbus, OH 43219
34-0762688
Number of Employees: 40
The McLean Company was the only vendor to submit a complete and correct proposal. Through review of their proposal, one (1) diesel powered asphalt distributor truck and one (1) variable width chip spreader will be purchased. The Division of Fleet Management has approved this purchase. Because this bid was conducted as a request for proposal, a bid waiver will be necessary as no provision exists within the City Code for such an evaluation process.
The total cost for this equipment will be $465,000.00.
The Division of Infrastructure Management is also in need of two sets of plows and salt spreaders for two (2) new trucks received for their fleet. PR168681 is currently with the Purchasing Office for bid. This ordinance will also authorize funds for the award of the bid associated with this purchase requisition. After review of the bids, the Department of Public Service recommends award as the lowest, responsive and responsible bidder:
Ace Truck Body Inc. (004484)
PO Box 459
Grove City, OH
31-0936828
Number of Employees: 20

The lowest bid was received from KE Rose, but it did not meet all specifications. The specifications called for the spreader unit not to exceed 35 inches in height, the unit proposed by KE Rose is 40 inches in height.
The Total cost for this equipment will be $34,086.00
2. FISCAL IMPACT: These purchases will be fun...