Explanation
This ordinance authorizes the Director of the Department of Technology to enter into contract with Software House International Corp. (SHI) for Veeam (backup software) licenses. These licenses are necessary due to expansion of the department's hardware and software systems. Without them, the systems will not be protected from events such as data corruption, accidental data deletion, malicious attacks (e.g., recovering from Ransomware), and natural disasters that could take down a city data center (e.g., tornados, fires)
The licenses were procured through published solicitation number RFQ006652. SHI’s bid, at $57,903.14, was the lowest, best and most responsive. Other bids were as follows:
• Brown Enterprises, Inc. -$74,436.04
• Diltex, Inc. -$73,343.32
• Saitech, Inc. -$72,432.72
• Softchoice -$71,882.88
The proposed term of the contract is October 1, 2017 through September 5, 2018. Subject to mutual agreement, the period covered by the contract, under the same stated terms and conditions, can be extended for four (4) additional one (1) year terms, or portion thereof, at the same pricing and the same escalator clause.
EMERGENCY:
Emergency action is requested to expedite authorization of these contracts in order to facilitate and maintain uninterrupted services from the suppliers.
FISCAL IMPACT:
The cost of this contract is budgeted and available within the Department of Technology, Information Services Division, Information Services Operating Fund.
CONTRACT COMPLIANCE NUMBER:
Vendor: SHI International Corp. (DAX Vendor Acct. No.#: 001671); CC#: 22-3009648; Expiration Date: 8/3/2018
Title
To authorize the Director of the Department of Technology to enter into contract with Software House International Corp. for Veeam software licensing, maintenance and support services; to authorize the expenditure of $57,903.14 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($57,903.14)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Technology to contract with SHI International Corporation for the purchase of 58 Veeam licenses; and
WHEREAS, doing so will protect the city’s hardware and software systems; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director to contract with SHI International Corporation for software licensing, maintenance and support services, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology is hereby authorized to contract with SHI International Corporation for Veeam software licensing, maintenance and support services with the purchase of 58 Veeam licenses.
SECTION 2: That the expenditure of $57,903.14 or so much thereof as may be necessary is hereby authorized to be expended from the Department of Technology, Information Services Division, Information Services Operating Fund (Please see attachment 2597-2017 EXP):
Dept.: 47| Div.: 47-02|Obj Class: 03 |Main Account: 63946|Fund: 5100|Sub-fund: 510001|Program:IT005|Section 3:470201| Section 4:IT01|Section 5:IT0102| Amount: $57,903.14| {maintenance & support/Veeam}- SHI International Corp.
SECTION 3: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5: That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.