Explanation
Background: This legislation authorizes the Franklin County Municipal Court Clerk, Clerk of Court (“Municipal Court Clerk”) to enter into contract with Genesys Telecommunications Laboratories, Inc. for the provision of two (2) servers ($17,052.00) and one (1) year of maintenance and support services ($41,629.50) for the Municipal Court and Clerk’s Office (“Municipal Court”) Customer Interaction Center (“CIC”) phone system (“System”); and to authorize an expenditure of $58,681.50.
The servers are necessary for the CIC phone system to communicate with the new e-filing system for the Municipal Court Clerk Case Management System, thereby enhancing the system for more extensive electronic applications for the efficient operations of the Municipal Court.
The Municipal Court Clerk has a Certified Engineer on staff; therefore, the Municipal Court Clerk’s Office is positioned to bypass the necessity to contract with a third party reseller for CIC phone support and maintenance. This can be achieved by contracting directly with the developer of our current CIC phone system, Genesys Telecommunications Laboratories, Inc. By doing so, our office will be situated to offset the cost of any necessary CIC system module upgrades by performing them in-house rather than through a reseller. As Genesis Telecommunications Laboratories, Inc. is the proprietary source for our CIC phone system, this can only be achieved by contracting directly with them for support, upgrades and maintenance. As such, this contract is being established in accordance with the sole source provisions of the Columbus City Code, Chapter 329.
Emergency: Emergency declaration is requested for the continuity of the support services for the CIC phone system for the Municipal Court.
Fiscal Impact: Funds totaling $17,052.00 are available within the Municipal Court Clerk Capital Improvement Fund; funds totaling $19,016.80 are available within the Municipal Court Clerk Computer Fund budget; funds totaling $22,612.70 are available within the Franklin County Municipal Court Computer Fund budget.
Contract Compliance Number: 94-3120525; Expiration date: 01/25/2019
DAX Vendor Number: 020601
Contract:
Ordinance: 2609-2017; $58,681.50
Title
To authorize the Municipal Court Clerk to enter into a contract with Genesys Telecommunications Laboratories, Inc. for the provision of servers and support services for the Municipal Court phone system, in accordance with the sole source provisions of Columbus City Codes; to authorize the expenditure of $17,052.00 from the Municipal Court Clerk Capital Improvement funds; to authorize the expenditure of $19,016.80 from the Municipal Court Clerk Computer Fund; to authorize an expenditure of $ 22,612.70 from the Franklin County Municipal Court Computer Fund, and to declare an emergency. ($58,681.50)
Body
WHEREAS, it is necessary to authorize the Municipal Court Clerk to enter into the contract with Genesys Telecommunications Laboratories, Inc. for the purchase of servers and support services for the Municipal Court Customer Interaction Center (CIC) phone system; and
WHEREAS, Genesis Telecommunications Laboratories, Inc. is the proprietary source for our CIC phone system; as such, this contract is being established in accordance with the sole source provisions of the Columbus City Code, Chapter 329; and
WHEREAS, an emergency exists in the usual daily operation of the Municipal Court Clerk's Office in that it is immediately necessary to authorize the Clerk to enter into contract with Genesys Telecommunications Laboratories, Inc. for the provision of servers and software maintenance and support services for the Municipal Court CIC phone system, thereby preserving the public health, peace, property, safety, and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Municipal Court Clerk be and is hereby authorized to enter into a contract with Genesys Telecommunications Laboratories, Inc. for the purchase of servers and support services for the Municipal Court CIC phone system.
SECTION 2. That the expenditure sum of $17,052.00 or so much as may be needed, be and hereby is authorized in Fund 7780 (Municipal Court Clerk Capital Improvement Fund), Department-Division 2601 (Municipal Court Clerk), in Object Class 06 (Capital Outlay), Project P780001-100005, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure sum of $19,016.80 or so much as may be needed, be and hereby is authorized in Fund 2227 (Computer Fund), Department-Division 2601 (Municipal Court Clerk), in Object Class 03 (Contractual Services), per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure sum of $22,612.70 or so much as may be needed, be and hereby is authorized in Fund 2227 (Computer Fund), Department-Division 2501 (Municipal Court), in Object Class 03 (Contractual Services), per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.