Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Quality Performance, LLC to conduct the third phase of a three-phased evaluation of the Applications for Purpose Pride and Success (APPS).
In April 2013, the City of Columbus Department of Recreation and Parks contracted with Drs. L. Shon Burch and Gary Timko of Quality Performance, LLC to conduct a three-phased evaluation of the Applications for Purpose Pride and Success (APPS) comprehensive strategy for reducing gang activity in Columbus, Ohio.
Phase I was completed in October 2013 and focused on (1) documenting the structure and implementation of APPS to date and identifying opportunities for improvement and (2) establishing an evaluation framework that would allow for the collection of data needed to demonstrate APPS’s progress, outcomes, and impact.
Phase II began in April 2014 and focused on (1) determining progress made with the implementation of APPS, (2) improving APPS’s data collection tools and processes, and (3) assessing the extent to which APPS had been achieving its short-term and intermediate-term outcomes.
Phase III will begin in October 2017 and will continue to focus on (1) gauging progress made with the implementation of the strategy and (2) assessing the extent to which APPS has been achieving its short, intermediate, and long-term outcomes and its impact to date on helping to reduce youth violence in targeted areas of Columbus, Ohio. This proposal outlines the work being proposed to be completed by Dr. Burch for Phase III of the evaluation.
Fiscal Impact: $24,250.00 is budgeted and available in the Recreation and Parks Operating Fund 2285.
Bid Waiver Justification: Quality Performance completed phases I and II of the evaluation process so this is essentially completion of the original evaluation that began in 2013 that called for three phases. This provides Quality Performance with intrinsic knowledge and understanding of the APPS program and its evolution providing continuity of service. A new vendor would have to obtain this knowledge and understanding resulting in more cost and time to complete the project.
Emergency Justification: An emergency is being requested so the evaluation process is able to start in November 2017.
Principal Parties:
Quality Performance, LLC
463 Siebert St.
Columbus, OH 43206
Gary Timko, 614.449.8479
Title
To authorize the Director of Recreation and Parks to enter into contract with Quality Performance, LLC to conduct the third phase evaluation of the Applications for Purpose, Pride, and Success (APPS) Program; to waive the competitive bidding requirements of the Columbus City Code; to authorize the expenditure of $24,250.00 from the Recreation and Parks Fund; and to declare an emergency. ($24,250.00)
Body
WHEREAS, it is necessary for the Director of Recreation and Parks to enter into an agreement with Quality Performance, LLC for evaluation of the Applications for Purpose, Pride, and Success (APPS) Program; and
WHEREAS, it is in the best interest of the Recreation and Parks Department to waive the competitive bidding requirements of the Columbus City Codes because this vendor has intrinsic knowledge and understanding of the APPS program and its evolution providing continuity of service; and
WHEREAS, it is necessary to authorize the expenditure of $24,250.00 from the Recreation and Parks Fund 2285.
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department that it is immediately necessary to authorize the Director to enter into a contract with Quality Performance, LLC so that the evaluation process is able to begin in November 2017; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be authorized to enter into an agreement into contract with Quality Performance, LLC to conduct the third phase evaluation of of the Applications for Purpose, Pride, and Success (APPS) Program.
SECTION 2. That this Council finds it in the best interests of the City to waive the competitive bidding provisions of City Code Chapter 329 to enter into this contract.
SECTION 3. That for the purposes stated in Section 1, the expenditure of $24,250.00 or so much thereof as may be necessary, be and is hereby authorized to be expended from Recreation and Parks Department Operating Fund 2285.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.