Explanation
BACKGROUND: This legislation is for the option to establish a Universal Term Contract (UTC) for Auto Glass and Auto Body Parts. These parts are used for the City's vehicles and equipment on an as needed basis. The term of the proposed option contract will be approximately two years, expiring October 31, 2019, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on August 17, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Solicitation No. RFQ006341).
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Lkq Keystone Automotive Ind. #197, CC20557-10165, All Items, $1.00
Total Estimated Annual Expenditure: $30,000, Fleet Management, the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Auto Glass and Auto Body Parts with Lkq Keystone Automotive Ind. #197; to authorize the expenditure of $1.00 to establish the contract from the General Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the Auto Glass and Auto Body Parts UTC will provide for the City of Columbus’ vehicles and equipment; and
WHEREAS, this is a new contract to fill an urgent need for Auto Glass and Auto Body Parts to insure the ongoing maintenance of the City Fleet; and
WHEREAS, the Purchasing Office advertised and solicited...
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