Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of Finance and Management to enter into a contract with Pepco-Professional Electric Products Co. for the purchase of 15kv Circuit Breakers for the Division of Power. The 15kv Circuit Breakers will provide additional circuits to enable the Division of Power to serve more customers.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ006645). Eighty-five (85) bidders (1 MBE, 84 MAJ) were solicited and One (1 MAJ) bid was received and opened on September 21, 2017. After a review of the bid, the Division of Power recommends an award be made for all items to Pepco-Professional Electric Products Co. in the amount of $125,369.86 as the only responsive and responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Pepco-Professional Electric Products Co. Vendor #006514 CC#34-1018087, expires 8/16/19 (MAJ)
FISCAL IMPACT: $125,369.86 is required for this purchase.
$0.00 was expended in 2016.
$0.00 was expended in 2015.
Title
To authorize the Director of Finance and Management to establish a contract with Pepco-Professional Electric Products Co. for the purchase of 15kv Circuit Breakers for the Division of Power; and to authorize the expenditure of $125,369.86 from the Power Operating Fund. ($125,369.86)
Body
WHEREAS, the Purchasing Office opened formal bids on September 21, 2017 for 15kv Circuit Breakers for the Division of Power; and
WHEREAS, the Division of Power recommends an award be made for all items to the only responsive and responsible and best bidder, Pepco-Professional Electric Products Co.; and
WHEREAS, the Division of Power will use the 15kv Circuit Breakers to provide additional circuits to enable the Division of Power to serve more customers; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Pepco-Professional Electric Products Co. in accordance with the terms, conditions and specifications of Solicitation Number: RFQ006645 on file in the Purchasing Office; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Pepco-Professional Electric Products Co., 2225 McKinley Avenue, Columbus, Ohio 43204 for the purchase of 15kv Circuit Breakers for the Division of Power, in accordance with RFQ006645 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $125,369.86 or as much thereof as may be needed, is hereby authorized in Fund 6300 (Power Operating); in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.