Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of Finance and Management to enter into a contract with North Shore Pump & Equipment Company for the purchase of Peerless Pump Parts and Service for the Division of Water Parsons Avenue Water Plant. This contract will be used to rehabilitate two filter wash water supply pumps that are not meeting flow capacity.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ006742). Forty-three (43) bidders were solicited (1 MBE and 42 MAJ) and one (1 MAJ) bid was received and opened on September 21, 2017. After a review of the bid, the Division of Water recommends an award be made for all items to North Shore Pump & Equipment Company in the amount of $24,499.88 as the only responsive and responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: North Shore Pump & Equipment Company Vendor #006876 CC#34-1810554, expires 8/11/19 (MAJ)
FISCAL IMPACT: $24,499.88 is required for this purchase.
$0.00 was expended in 2016.
$0.00 was expended in 2015.
Title
To authorize the Director of Finance and Management to establish a contract with North Shore Pump & Equipment Company for Peerless Pump Parts and Service for the Division of Water; and to authorize the expenditure of $24,499.88 from the Water Operating Fund. ($24,499.88)
Body
WHEREAS, the Purchasing Office opened formal bids on September 21, 2017 for the purchase of Peerless Pump Parts and Service for the Division of Water; and
WHEREAS, the Division of Water recommends an award be made for all items to the only responsive and responsible and best bidder, North Shore Pump & Equipment Company; and
WHEREAS, the Division of Water will use the contract to rehabilitate two filter wash water supply pumps that are not meeting flow capacity; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with North Shore Pump & Equipment Company in accordance with the terms, conditions and specifications of Solicitation Number: RFQ006742 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with North Shore Pump & Equipment Company, 2535 Center Street, Cleveland, Ohio 44113 for the purchase of Peerless Pump Parts and Service for the Division of Water, in accordance with RFQ006742 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $24,499.88 or as much thereof as may be needed, is hereby authorized in Fund 6000 (Water Operating); in Object Class 02 Materials and Supplies and Object Class 03 Contractual Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.