. Explanation
BACKGROUND: This legislation is for the option to establish a Universal Term Contract (UTC) for City OEM Truck Parts. These parts are used for the City's vehicles and equipment on an as needed basis. The term of the proposed option contract will be approximately two years, expiring September 30, 2019, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on August 17, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Solicitation No. RFQ006220).
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
AMG Peterbilt of Columbus; (Items 26, 32) CC012272 expires 9/22/2019
All Items, $1.00
Total Estimated Annual Expenditure: $135,000, Fleet Management is the primary user.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase City OEM Truck Parts with AMG Peterbilt of Columbus; to authorize the expenditure of $1.00 to establish the contract from the General Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the City OEM Truck Parts UTC will provide for the City of Columbus’ vehicles and equipment; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on August 17, 2017 and selected the overall lowest, responsive, responsible and best bidders, AMG Peterbilt of Columbus; and
WHEREAS, this ordina...
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