Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to renew a contract on behalf of the Facilities Management Division with K&M Kleening Service for custodial services at the Columbus Police Academy, 1000 N. Hague Avenue. The original contract was authorized by Ordinance No. 2525-2014, and provides four (4) one-year renewal options. Ordinance No. 2157-2015, authorized the first of four annual contract renewals. Ordinance No. 2751-2016, authorized the second of four annual contract renewals.
This ordinance seeks authority for the third of four annual renewal provisions provided for within the initial contract. The term of this contract will be through November 25, 2018.
Emergency action is requested so that custodial services may continue without interruption, thereby ensuring the cleanliness of the building.
K&M Kleening Service Contract Compliance No. 02-0553299, expiration date June 7, 2018.
Fiscal Impact: This ordinance authorizes an expenditure of $216,500.00 from the General Fund with K&M Kleening Service for custodial services at the Columbus Police Academy, 1000 N. Hague Avenue. The Facilities Management Division budgeted $216,500.00 in the General Fund for custodial services at the Columbus Police Academy. The Facilities Management Division expended $209,000.00 in 2016 for custodial services at the Police Academy with K & M Kleening Services.
Title
To authorize the Finance and Management Director to renew a contract on behalf of the Facilities Management Division with K&M Kleening Service for custodial services at the Columbus Police Academy on Hague Avenue; to authorize the expenditure of $216,500.00 from the General Fund; and to declare an emergency. ($216,500.00)
Body
WHEREAS, Ordinance No. 2525-2014, passed by City Council on November 12, 2014, authorized the original custodial services contract and provided for up to four (4) annual contract renewals; and
WHEREAS, Ordinance No. 2157-2015, passed by City Council on September 30, 2015, authorized the first of four annual contract renewals provided for in the original contract; and
WHEREAS, Ordinance No. 2751-2106, passed by City Council on November 23, 2016, authorized the second of four annual contract renewals provided for in the original contract; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department in that it is immediately necessary to authorize the Director to renew a contract with K&M Kleening Services for custodial services at the Columbus Police Academy, 1000 N. Hague Avenue, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew a contract on behalf of the Facilities Management Division with K&M Kleening Service for custodial services at the Columbus Police Academy, 1000 N. Hague Avenue.
SECTION 2. That the expenditure of $216,500.00, or so much thereof as may be needed, is hereby authorized in the General Fund 1000, in Object Class 03 Contractual Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.