Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to renew an agreement with SHI International Corp, for Crystal Reports and Business Objects software maintenance and support. This agreement will provide for technical support services and software updates from SAP, the software manufacturer. The City uses Business Objects to deliver reports from its financial systems and Accela permitting system. The original agreement was authorized by Ord. No. 2177-2016 (RFQ # 002116), passed on September 19, 2016 through purchase order PO028015 and included two (2) annual renewal options requiring City Council approval, subject to mutual agreement and approval of proper City authorities. This ordinance will authorize the first renewal option, at a cost of $25,837.00 with a term period coverage from September 29, 2017 to September 28, 2018.
EMERGENCY DESIGNATION:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.
FISCAL IMPACT:
In 2015 and 2016, the Department of Technology legislated $25,397.00 and $31,492.00 respectively for Business Objects software maintenance and support. The 2017 cost for the Crystal Reports and Business Objects software maintenance and support is $25,837.00. Funds have been identified and are budgeted within the Department of Technology, Information Services Division, Information Services Operating Fund. Including this request, the aggregate total contract agreement amount is $57,329.00.
CONTRACT COMPLIANCE:
Vendor Name: SHI International Corp. (DAX Vendor Account #: 001671); CC# : 22-3009648; Expiration Date: 8/3/2018
Title
To authorize the Director of the Department of Technology to renew an agreement with SHI International Corp, for Crystal Reports and Business Objects software maintenance and support to provide for technical support services and software updates from SAP, the software manufacturer; to authorize the expenditure of $25,837.00 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($25,837.00)
Body
WHEREAS, the City of Columbus uses Crystal Reports and Business Objects for many things, including the delivery of reports from the City's financial systems and Accela permitting systems; and
WHEREAS, this legislation authorizes the Director of the Department of Technology, to renew an agreement with SHI International Corp, for Crystal Reports and Business Objects software maintenance and support to provide for technical support services and software updates from SAP, the software manufacturer at a cost of $25,837.00 with a term period coverage from September 29, 2017 to September 28, 2018; and
WHEREAS, the original agreement was authorized by Ord. No. 2177-2016 (RFQ # 002116), passed on September 9, 2016 through purchase order PO028015 and included two (2) annual renewal options requiring City Council approval, subject to mutual agreement and approval of proper City authorities. This ordinance represents the first renewal option of the agreement; and
WHEREAS, an emergency exists in the usual and daily operation on the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to renew an agreement with SHI International Corp, for Crystal Reports and Business Objects software maintenance and support services, for the preservation of the public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and hereby is authorized to contract with SHI International Corp. to provide Crystal Reports and Business Objects software maintenance and support services for the Department of Technology, in the amount of $25,837.00 from September 29, 2017 through September 28, 2018.
SECTION 2: That the expenditure of $25,837.00 or so much thereof as may be necessary is hereby authorized to be expended from: (see attachment 2663-2017 EXP)
Dept./Div.: 47 02| Fund 5100 | Sub fund: 510001| Object Class: 03| Main Account: 63946| Program: IT005| Section 3: 470201 | Section 4: IT03| Amount: $25,837.00|
SECTION 3: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with thi ordinance.
SECTION 5: That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.