Explanation
BACKGROUND: This legislation is to modify an existing city-wide contract for the option to obtain additional Hologic test kits and supplies for new instrumentation that will replace the current instrumentation which has become outdated and does not support the current testing structure that is needed to perform optimal testing for the presence of Chlamydia Trachomatis and /or Neisseria Gonorrhoeae. This contract provides for the purchase of Hologic test kits and supplies needed by the Columbus Public Health Department. This modification is necessary to have both instruments on site for a short period of time in to order both types of test kits while the validation of the new instrumentation takes place. The testing supports the Clinical Health Divisions within the Columbus Public Health Department, such as the Sexual Health Clinic, Woman’s Health Clinic, TB Clinic, TCDT Clinic and many external partners as well. Once the validation has been completed, the old instrumentation will be removed from the premises. The contract (FL006227) was established per Ordinance# 1081-2015, passed May 4, 2015, in accordance with SA005791 which expires April 30, 2018, with an option to extend one (1) additional year.
1. Amount of additional funds: The Department of Public Health must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The need was not foreseen. Gen-Probe Sales & Service, Inc. is the only source who provides the Hologic test kits and supplies for the instrumentation needed for testing purposes.
3. Reason other procurement processes not used: The additional test kits and supplies are needed immediately for the new instrumentation and will be used along with existing items while the validation of the new instrumentation takes place. It is necessary to have these items to perform optimal testing in the Clinical Health Divisions. It would be infeasible to re-bid the UTC for this purpose.
4. How cost was determined: The price was determined based upon industry standards. The following eight (8) new items will be added at the cost listed: Panther, AC2 250 test; 250/kit; #303094 -$2,687.50; Panther, AC2 100 test; 100/kit; #302923 - $1,075.00, Panther, Aptima Trich, 250/kit; #303539 - $2,000.00; Panther, Aptima Trich, 100/kit; #303536 - $800.00;Panther, HCV QUAN; #PRD-03705-CPR - $35.00 ea; Panther, Specimen Aliquot Tubes (SAT), 100 bag/kit; #503762 - $30.00; Panther, Transport Tube Cap, 100 bag/kit; #504415 -$10.00. Six (6) additional new items will be available at no cost.
In order to maintain an uninterrupted supply of Hologic Test Kits and Supplies needed by the Columbus Public Health Department Clinical Health Divisions to perform optimal testing for the presence of Chlamydia Trachomatis and /or Neisseria Gonorrhoeae , this ordinance is being submitted as an emergency.
FISCAL IMPACT: No funding is required to modify the option contract. The Department of Public Health must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to modify the Universal Term Contract for the option to obtain additional Hologic Test Kits and Supplies with Gen-Probe Sales & Service, Inc.; and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into a Universal Term Contract for Hologic Test Kits and Supplies for use by the Columbus Public Health Department; and
WHEREAS, it is necessary to modify the existing contract with Gen-Probe Sales & Service, Inc. , FL006227 to include additional Hologic test kits and supplies and
WHEREAS, an emergency exists in the usual daily operation of the Department of Health in that it is immediately necessary to authorize the Finance and Management Director to modify the UTC with Gen-Probe Sales & Service, Inc., FL006227, for the option to obtain Hologic Test Kits and Supplies because additional test kits and supplies are needed for new instrumentation that will be used by the Columbus Public Health Department Clinical Health Divisions to perform optimal testing for the presence of Chlamydia Trachomatis and /or Neisseria Gonorrhoeae, for the preservation of the public health, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify FL006227 for Hologic Test Kits and Supplies with Gen-Probe Sales & Service, Inc.
SECTION 2. That this modification is in accordance with relevant provisions of Section 329 of the Columbus City Code.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.