Explanation
BACKGROUND: This ordinance provides the option for Fleet Management to purchase specific and unique parts and services for City vehicle and equipment repairs not available from any other vendors. The term of the proposed option contracts would be from the date of execution by the City up to and including October 31, 2019 with the right to extend for one (1) additional one-year period subject to mutual agreement by both parties.
The companies are all sole providers of parts and services for our region. H Y O Inc, Sutphen Corporation, and Michael Yost dba Tech Source Ltd are the only local makers and distributors of specific equipment parts and services or the only authorized facility to perform manufacturer or warranty repairs. H Y O Inc. is the supplier of Pengwyn hydraulic equipment. Sutphen Corporation is the manufacturer of custom fire truck and equipment and Michael Yost dba Tech Source Ltd is the supplier of Tech tire repair products.
H Y O INC, CC004832 (Expires 7/26/2019)
Total Estimated Annual Expenditure: $100,000.00
SUTPHEN CORPORATION CC004200 (Expires 9/18/2019)
Total Estimated Annual Expenditure: $100,000.00
MICHAEL YOST DBA TECH SOURCE LTD CC004200 (Expires 10/2019)
Total Estimated Annual Expenditure: $40,000.00
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into contracts for the option to purchase equipment and services with H Y O Inc, Sutphen Corporation, and Michael Yost dba Tech Source Ltd; to authorize the expenditure of $3.00 to establish the contract(s)...
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