Explanation
BACKGROUND: This ordinance authorizes the Director of Finance and Management to enter into a contract with Crime Point for the purchase of three (3) covert video surveillance platforms including freight, delivery charges, and warranty, for the Division of Police.
The Division of Police is in need of the covert video surveillance platforms to continue ongoing investigations. The covert video surveillance platforms allow for law enforcement to capture and monitor criminal activities necessary to obtain convictions in criminal cases.
Bid Information: Formal bid, RFQ006591 was opened on August 30, 2017. Only one bid was received from Crime Point. Crime Point submitted a bid for $31,147.00. Division of Police personnel reviewed the bid and recommended Crime Point be awarded the contract for the City of Columbus Division of Police.
This company is not debarred according to the System for Award Management (SAM) or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
CONTRACT COMPLIANCE NO: CC021539- Expires 10/03/2019
Emergency Designation: Emergency legislation is requested so that the Division of Police may continue to process investigations without further interruption.
FISCAL IMPACT: This ordinance authorizes an expenditure of $31,147.00 with Crime Point from the Law Enforcement Contraband Seizure Fund for the purchase of three (3) covert video surveillance platforms. The Department of Public Safety, Division of Police budgeted $31,147.00 in the Law Enforcement Contraband Seizure Fund for this purchase. ($31,147.00)
Title
To authorize and direct the Director of Finance and Management to enter into contract with Crime Point for the purchase of covert video surveillance platforms for the Division of Police; to authorize the expenditure of $31,147.00 from the Law Enforcement Contraband Seizure Fund; and to declare an emergency. ($31,147.00)
Body
WHEREAS, the Director of Finance and Management needs to enter into contract with Crime Point for the purchase of three (3) covert video surveillance platforms; and
WHEREAS, the Division of Police has a need for covert video surveillance platforms at the cost of $31,147.00; and
WHEREAS, Crime Point was the lowest and most responsive bidder; and
WHEREAS, the covert surveillance platforms are an invaluable tool for law enforcement for capturing and monitoring activities related to criminal investigations; and
WHEREAS, funds budgeted in the Law Enforcement Contraband Seizure Fund will be used to purchase the covert video surveillance platforms; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize and direct the Director of Finance and Management to enter into a contract with Crime Point for the purchase of three (3) covert video surveillance platforms for the immediate preservation of the public peace, property, health, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to enter into contract with Crime Point to purchase three (3) covert video surveillance platforms for the Division of Police.
SECTION 2. That the expenditure of $31,147.00, or so much thereof as may be needed, is hereby authorized within Fund 2219, Law Enforcement Contraband Seizure Fund per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.