Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Newcomer Concrete Services for Fire Pavement Restoration Improvements, Phase 3 for the Division of Fire.
This legislation authorizes a contract for concrete pavement for the parking lots and driveways at the following Division of Fire locations:
Fire Station No. 6, 5750 Maple Canyon Avenue;
Fire Station No. 12, 3200 Sullivant Avenue;
Fire Station No. 13, 303 Arcadia Avenue.
This legislation also authorizes asphalt patching and sealing at
Fire Station No. 20, 2646 E. Fifth Avenue
Fire Station No. 21, 3294 E. Main Street.
Formal bids were solicited and the city received two bids on August 4, 2017, as follows (0 FBE, 0 MBE):
Newcomer Concrete Services $1,144,589.00
Columbus Asphalt Paving Inc. $1,224,000.00
The Office of Construction Management recommends the bid be made to the most responsive and responsible bidder, Newcomer Concrete Services.
Emergency action is requested in order to expedite the start for a portion of this project this Fall, as weather allows. The balance of this project is anticipated to start in April 2018, again pending reasonable weather.
Newcomer Concrete Services Contract Compliance No. 34-1302197, expiration date March 15, 2018.
Fiscal Impact: This legislation authorizes an expenditure of $1,144,589.00 from the Safety Voted Bond Fund with Newcomer Concrete Services for pavement restoration improvements. The Department of Public Safety budgeted $1,145,000.00 in capital funds for said services. This ordinance also amends the 2017 Capital Improvement Budget (CIB) and transfers funds within Safety's Capital funds. A portion of these funds are contingent upon receipt of the proceeds of the 2017 Bond Sale.
Title
To amend the 2017 Capital Improvement budget; to authorize the City Auditor to transfer funds within Public Safety's Capital Improvement Fund; to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Newcomer Concrete Services for pavement restoration improvements for the Division of Fire; to authorize the expenditure of $1,144,589.00 from the Safety Voted Bond Fund; and to declare an emergency. ($1,144,589.00)
Body
WHEREAS, it is necessary to amend the 2017 Capital Improvement Budget and to transfer cash between projects within Public Safety's Capital Improvement Fund in order to properly align appropriation with projected expenditure; and
WHEREAS, the Office of Construction Management solicited formal/competitive bids for pavement restoration improvements; and
WHEREAS, Newcomer Concrete Services was deemed the lowest, responsive, and responsible bidder; and
WHEREAS, it is necessary to authorize the expenditure of $1,144,589.00 from the Safety Voted Bond Fund; and
WHEREAS, there will be sufficient cash for this project once the 2017 bond sale proceeds are available for use in the Public Safety G.O. Bond Fund, Fund 7701; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director to enter into a contract with Newcomer Concrete Services for pavement restoration improvements, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2017 CIB be amended as follows:
Project Name: Surveillance Cameras| Project Number: P310003-100000 Carryover| Current Auth: $556,957| Revised Authority: $256,957 | Difference: ($300,000)
Project Name: Police Facilities Central Safety | Project Number: P330043-100000 Carryover| Current Auth: $153,757| Revised Authority: $0 | Difference: ($153,757)
Project Name: Police Facility Renovation| Project Number: P330021-100000 Carryover| Current Auth: $0 | Revised Authority: $153,757 | Difference: $153,757
Project Name: Fire Facility Renovation| Project Number: P340103-100000 Carryover| Current Auth: $0 | Revised Authority: $300,000| Difference: $300,000
SECTION 2. That the City Auditor is hereby authorized to transfer funding within the Public Safety Capital Improvement Fund 7701 as follows;
See Attached File.
SECTION 3. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Newcomer Concrete Services for pavement restoration improvements for the Division of Fire.
SECTION 4. That the expenditure of $1,144,589.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 3, is hereby authorized in the 7701 Fund, Object Class 06 Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.