Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with CEM Holdings Corporation for the purchase, delivery, installation and on-site training of a MARS6 Microwave Digestion System for the Division of Sewerage and Drainage at the Surveillance Laboratory. The equipment will be used at the Surveillance Laboratory to digest metal samples.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ006351). Four (4) bids were received and opened on August 24, 2017.
After a review of the bids, the apparent low bidder is Anton Paar USA Inc. in the amount of $27,822.44.00, however, their bid failed to meet our bid specifications. The Anton Paar USA Inc. unit has only 2 USB Ports, the specification was for 5 USB Ports and the wattage is over 2000 watts, we are currently fit for 1800 watts. The specified MARS6 system's vessel must be 75ml. The alternate system's vessel volume is 56ml. The vessel volume falls below the system requirements. Therefore this bid has been deemed non-responsive.
The second lowest bid from CEM Holdings Corporation in the amount of $33,730.00 meets all bid specifications and has been deemed the lowest responsive and responsible and best bidder for All Items.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: CEM Holdings Corporation Vendor# 022430 CC# 56-1019741 Expires 6/26/19 (MAJ)
FISCAL IMPACT: $33,730.00 is needed and budgeted for this purchase.
$0.00 was expended in 2016
$0.00 was expended in 2015
Title
To authorize the Director of Finance and Management to enter into a contract with CEM Holdings Corporation for the purchase, delivery, installation and on-site training of a MARS6 Microwave Digestion System for the Division of Sewerage and Drainage; and to authorize the expenditure of $33,730.00 from the Sewer System Operating Fund. ($33,730.00)
Body
WHEREAS, the MARS6 Microwave Digestion System will be used at the Division of Sewerage and Drainage, Surveillance Laboratory to digest metal samples; and
WHEREAS, the Purchasing Office opened formal bids on August 24, 2017 for the purchase, delivery, installation and on-site training of a MARS6 Microwave Digestion System for the Division of Sewerage and Drainage, Surveillance Laboratory; and
WHEREAS, the apparent low bidder, Anton Paar USA Inc. submitted a bid in the amount of $27,822.44 that did not meet the specifications required; and
WHEREAS, the Division of Sewerage and Drainage recommends an award to be made to the lowest responsive and responsible and best bidder that met specifications, CEM Holdings Corporation for All Items; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Finance and Management Director to enter into a contract with CEM Holdings Corporation in accordance with the terms, conditions and specifications of Solicitation Number: RFQ006351 on file in the Purchasing Office; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with CEM Holdings Corporation, 3100 Smith Farm Road, Matthews, NC 28104, for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $33,730.00 or as much thereof as may be needed, is hereby authorized in Fund 6100 (Sewer Operating-Sanitary); in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.