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File #: 2740-2017    Version: 1
Type: Ordinance Status: Passed
File created: 10/11/2017 In control: Public Utilities Committee
On agenda: 11/20/2017 Final action:
Title: To authorize the Director of Finance and Management to establish a contract with Century Equipment Inc. for the purchase of an Eleven Foot 3-Deck Mower, for the Division of Water; and to authorize the expenditure of $55,004.00 from the Water Operating Fund. ($55,004.00)
Attachments: 1. ORD 2740-2017 Financial Coding, 2. ORD 2740-2017 Bid Tabulation, 3. ORD 2740-2017 Information, 4. ORD 2740-2017 Fleet Approval

Explanation

 

BACKGROUND:  To authorize the Director of Finance and Management to enter into a contract with Century Equipment Inc. for the purchase of an Eleven Foot 3-Deck Mower for the Watershed Management Section. The mower will be used by the Watershed Management Section staff to maintain the grounds at the Hoover, Griggs, and O’Shaughnessy Reservoir Park areas. This unit is replacing BT-20838.  This purchase has been approved by the Division of Fleet Management.

 

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ006648).  Two (2 MAJ) bids were received and opened on September 28, 2017.  After a review of the bids, the Division of Water recommends an award be made for All Items to Century Equipment Inc. in the amount of $55,004.00 as the lowest responsive, responsible and best bidder.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

 

SUPPLIER:  Century Equipment Inc. Vendor #006990   CC#34-4478146, expires 2/8/19 (MAJ)

 

FISCAL IMPACT:  $55,004.00 is required for this purchase.

 

$56,661.98 was expended for a similar purchase in 2016.

$64,980.96 was expended for a similar purchase in 2015.

 

 

Title

 

To authorize the Director of Finance and Management to establish a contract with Century Equipment Inc. for the purchase of an Eleven Foot 3-Deck Mower, for the Division of Water; and to authorize the expenditure of $55,004.00 from the Water Operating Fund.  ($55,004.00)

 

 

Body

 

WHEREAS, the Purchasing Office opened formal bids on September 28, 2017 for the purchase of an Eleven Foot 3-Deck Mower for the Division of Water; and

 

WHEREAS, the Division of Water recommends an award be made for All Items to the lowest responsive, responsible and best bidder, Century Equipment Inc.; and

 

WHEREAS, the Mower will be used by the Watershed Management Section staff to maintain the grounds at the Hoover, Griggs, and O’Shaughnessy Reservoir Park areas ; and 

 

WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Century Equipment Inc. in accordance with the terms, conditions and specifications of Solicitation Number: RFQ006648 on file in the Purchasing Office;  now, therefore,

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Director of Finance and Management be and is hereby authorized to establish a contract with Century Equipment Inc., 4199 Leap Road, Hilliard, OH 43026 for the purchase of an Eleven Foot 3-Deck Mower for the Division of Water, in accordance with RFQ006648 specifications on file in the Purchasing Office.

 

SECTION 2.  That the expenditure of $55,004.00 or as much thereof as may be needed, is hereby authorized in Fund 6000 (Water Operating); in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.

 

SECTION 3.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 4.  That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.