Explanation
BACKGROUND: This legislation is for the option to establish a Universal Term Contract (UTC) for Soluble Sodium Chloride. The Department of Public Service is the primary user. This substance is an extra clean sodium chloride and will be used as an enhanced roadway deicer in the making of brine for use throughout the roadways of the City of Columbus. The use of this cleaner product is expected to reduce equipment downtime and should result in more efficient operations. The term of the proposed option contract would be approximately two and half years, expiring April 30, 2020, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on October 12, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ006853). One bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Cargill, Inc., CC#007812 expires 10/6/2019, Item 1, $1.00
Total Estimated Annual Expenditure: $150,000, Department of Public Services, the primary user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, the use of this cleaner product will be delayed at the start of the winter deicing season.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Soluble Sodium Chloride with Cargill, Inc.; to authorize the expenditure of $1.00 to establish the contract from the General Fund; and to declare an emergency. ($1.00).
Body
WHEREAS, the Soluble Sodium Chloride UTC will provide for the purchase of extra clean sodium chloride for use in deicing equipment for the brining of streets throughout the City of Columbus; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on October 12, 2017 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, it has become necessary in the daily operation of the is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with Cargill, Inc. for the option to purchase Soluble Sodium Chloride in order to have it in place in time for foul weather, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Soluble Sodium Chloride in accordance with Request for Quotation RFQ006853 for a term expiring April 30, 2020, with the option to renew for one (1) additional year, as follows:
Cargill, Inc., All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.