Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to renew a contract on behalf of the Facilities Management Division with Winnscapes. This modification will provide funding for mowing, landscape maintenance, and snow removal services for locations under the purview of the Facilities Management Division. The original contract was authorized by Ordinance No. 2710-2013, and provides for four (4) one-year renewals options. Ordinance No. 2436-2014, authorized the first of four annual contract renewals. Ordinance No. 2562-2015, authorized the second of four annual contract renewals. Ordinance No. 2936-2016, authorized the third of four annual contract renewals.
This ordinance seeks authority for the fourth of four annual renewal provisions, provided for within the original contract. The Department of Finance and Management will re-bid this needed service at a future date.
Winnscapes Contract Compliance No. 31-1313521
Fiscal Impact: This ordinance authorizes the expenditure of $335,000.00 from the General Fund with Winnscapes for mowing, landscape maintenance, and snow removal services for locations under the purview of the Facilities Management Division. The Facilities Management Division budgeted $335,000.00 in their 2017 General Fund operating budget for these services.
Title
To authorize the Finance and Management Director to renew a contract per the original contract specifications, on behalf of the Facilities Management Division with Winnscapes for mowing, landscape maintenance, and snow removal services for city facility locations under the purview of the Facilities Management Division; and to authorize the expenditure of $335,000.00 from the General Fund ($335,000.00).
Body
WHEREAS, Ordinance No. 2710-2013, passed by City Council on December 2, 2013, authorized the original mowing, landscape maintenance, and snow removal contract and provided for up to four (4) annual contract renewals; and
WHEREAS, Ordinance No. 2436-2014, passed by City Council on November 12, 2014, authorized the first of four annual contract renewals provided for in the original contract; and
WHEREAS, Ordinance No. 2562-2015, passed by City Council on October 29, 2015, authorized the second of four annual contract renewals provided for in the original contract; and
WHEREAS, Ordinance No. 2936-2016, passed by City Council on December 15, 2016, authorized the third of four annual contract renewals provided for in the original contract; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Facilities Management Division, to authorize the renewal of a contract with Winnscapes for landscape maintenance and snow removal services for city locations under the purview of the Facilities Management Division; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew a contract on behalf of the Facilities Management Division with Winnscapes for mowing, landscape maintenance, and snow removal services for city locations under the purview of the Facilities Management Division.
SECTION 2. That the expenditure of $335,000.00, or so much thereof as may be needed, is hereby authorized in the General Fund 1000, in Object Class 03 Contractual Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.