Explanation
BACKGROUND: This legislation is for the option to establish Universal Term Contracts (UTC) for Police Uniform and Accessories for Division of Police personnel. The term of the proposed option contracts would be approximately three (3) years, expiring October 31, 2020, with the option to renew for two (2) additional one (1) year periods. The Purchasing Office opened formal bids on September 14, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ006620, RFQ006621, RFQ006622, RFQ006623). It is recommended that the City award to Galls LLC, lowest, responsible and responsive bidder. The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Galls, LLC: CC007478; RFQ006620 (Police Uniforms) - All Items; $1.00
RFQ006621 (Police Body Armor & Tactical Gear) - Items 322, 323, 350-352, 354, 356,
357, 359, 361, 363-365, 912-915 ; $1.00
RFQ006622 (Police Leather Uniform Accessories) - All Items; $1.00
RFQ006623 (Miscellaneous Uniform Parts) - All Items; $1.00
Total Estimated Annual Expenditure: Police Uniforms $1,500,000.00; Police Body Armor & Tactical Gear $250,000.00; Police Leather Uniform Accessories $100,000.00; Miscellaneous Uniform Parts $15,000.00; Division of Police, the sole user.
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded contracts according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because the original contracts expires 10/31/2017 and without emergency action, Police Uniform and Accessories will be unavailable to outfit and protect Division of Police employees during the course of their daily employment.
FISCAL IMPACT: Funding to establish these option contracts is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into contracts for the option to purchase Police Uniforms and Accessories with Galls, LLC; to authorize the expenditure of $4.00 to establish these contracts from the General Fund; and to declare an emergency. ($4.00).
Body
WHEREAS, the Police Uniform and Accessories UTC’s will outfit and protect Division of Police employees during the course of their daily employment; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 14, 2017 and selected the overall lowest, responsive, responsible and best bidder: Galls, LLC; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to authorize the Finance and Management Director to enter into contracts with Galls, LLC for the option to purchase Police Uniform and Accessories and because it is a necessity to outfit and protect Division of Police employees during the course of their daily employment and the current contracts expires October 31, 2017 this legislation is being submitted as an emergency measure, thereby preserving the public health, peace, property, safety and welfare; now, therefor,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contracts for the option to purchase Police Uniform and Accessories in accordance with Request for Quotations RFQ006620, RFQ006621, RFQ006622, and RFQ006623 for a term of approximately three (3) years, expiring October 31, 2020, with the option to renew for two (2) additional one (1) year periods, as follows:
Galls, LLC: RFQ006620 (Police Uniforms) - All Items; $1.00
RFQ006621 (Police Body Armor & Tactical Gear) - Items 322, 323, 350-352, 354, 356, 357, 359, 361, 363-365, 912-915 ; $1.00
RFQ006622 (Police Leather Uniform Accessories) - All Items; $1.00
RFQ006623 (Miscellaneous Uniform Parts) - All Items; $1.00
SECTION 2. That the expenditure of $4.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.