Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology on behalf of the Department of Public Utilities to enter into year 3 of a 3 year contract (Evergreen Support Plan) for PragmaCAD software support, provided by CGI Technologies and Solutions, Inc. for the Department of Public Utilities Mobile Dispatching System and Banner interface support. The original contract (EL012209) was authorized by ordinance 0265-2011 on March 14, 2011. The agreement was most recently modified under the authority of ordinance 2924-2016, passed December 12, 2016, through PO040843. This contract will provide the third year of an existing three year support services plan for the coverage term period from December 18, 2017 through December 17, 2018, at a cost of $44,848.00.
The PragmaCAD system provides the Department of Public Utilities with a Mobile Dispatching System which enables the Department of Public Utilities to optimize service order assignments, assign them to technicians in the field, and capture field information for immediate use. This is expected to produce efficiency and productivity gains, and to make the Department more responsive to customers. The Mobile Dispatching System will interface with the current work order system in use, known as CUBS/Banner, as well as with the planned AVL system.
CGI Technologies and Solutions, Inc. (CGI) is the sole source provider of the PragmaCAD source code and the Banner interface, both developed and retained by CGI, and no other party is allowed to install, modify, or support this proprietary code. Therefore, CGI is the sole provider for services performed in relation to PragmaCAD and the Banner interface software, so this ordinance is being submitted in accordance with the provisions of the Sole Source procurement of the City of Columbus Code, Chapter 329.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.
FISCAL IMPACT:
In 2015 and 2016, the expenditures of $41,895.00 (via Ord. 2302-2015) and $51,910.00 (via Ord. 2924-2016) respectively, were legislated for services/purchases with CGI Technologies and Solutions, Inc. In 2017, this ordinance will allow for funding in the amount of $44,848.00 for software maintenance and support services with CGI Technologies and Solutions, Inc. Funding is available within the Department of Technology, Information Services Operating Fund.
CONTRACT COMPLIANCE:
Vendor: CGI Technologies and Solutions, Inc.; CC#/F.I/D. #: 54-0856778; Expiration Date: 09/13/2019
DAX Vendor Acct. #: 009176
Title
To authorize the Director of the Department of Technology on behalf of the Department of Public Utilities to enter into a contract for PragmaCAD software maintenance and support services provided by CGI Technologies and Solutions, Inc. for the Department of Public Utilities Mobile Dispatching System in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $44,848.00 from the Department of Technology, Information Services Operating Fund; and to declare an emergency ($44,848.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology on behalf of the Department of Public Utilities to enter into a contract for PragmaCAD software maintenance and support services, provided by CGI Technologies and Solutions, Inc. for the Department of Public Utilities Mobile Dispatching System, in the total amount of $44,848.00; and
WHEREAS, the original contract (EL012209) was authorized by ordinance 0265-2011 on March 14, 2011 and modified under the authority of ordinance 2302-2015, passed November 23, 2015, through purchase order EL017788. The agreement was most recently modified under the authority of ordinance 2924-2016, passed December 12, 2016, through PO040843. This contract (2017) will provide the third year of an existing three year support services plan for the coverage term period from December 18, 2017 through December 17, 2018, at a cost of $44,848.00; and
WHEREAS, this contract is in accordance with the sole source provisions of the Columbus City Code, Chapter 329; and
WHEREAS, an emergency exists in the usual daily operation of the Departments of Technology, on behalf of the Department of Public Utilities, in that it is immediately necessary to authorize the Director of the Department of Technology, to enter into a contract for PragmaCAD software maintenance and support services, provided by CGI Technologies and Solutions, Inc. for the Department of Public Utilities Mobile Dispatching System, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology is hereby authorized to enter into year three (3) of a three (3) year contract (Evergreen Support Plan) for PragmaCAD software maintenance and support services for the coverage term period from December 18, 2017 through December 17, 2018, at a cost of $44,848.00 provided by CGI Technologies and Solutions, Inc. for the Department of Public Utilities Mobile Dispatching System.
SECTION 2. That the expenditure of $44,848.00 or so much thereof as may be necessary is hereby authorized to be expended from (Please see attachment 2543-2017 EXP):
Dept.: 47| Div.: 47-01| Obj. Class: 03 | Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program: CW001|Section 3: 470104| Section 4: IS02| Section 5: IT1308 {Electricity} |Amount: $2,735.73|
Dept.: 47| Div.: 47-01| Obj. Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program: CW001|Section 3:470104| Section 4: IS02| Section 5: IT1309 {Water} |Amount: $17,401.02|
Dept.: 47| Div.: 47-01| Obj. Class: 03 | Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program: CW001|Section 3: 470104| Section 4: IS02| Section 5: IT1310 {Sanitary Sewer} |Amount: $19,508.88|
Dept.: 47| Div.: 47-01| Obj. Class: 03 | Main Account: 63946| Fund: 5100| Sub-fund: 510001|Program: CW001|Section 3: 470104| Section 4: IS02| Section 5: IT1311 {Storm Sewer} |Amount: $5,202.37|
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this contract is being established in accordance with the sole source provisions of the Columbus City Code, Chapter 329.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.