Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with MH Equipment Company for the purchase of a Forklift for the Division of Sewerage and Drainage. The equipment will be used by the Division of Sewerage and Drainage, Sewer Maintenance Operations Center to lift and transport heavy materials a short distance. This purchase was approved by Fleet and will be replacing BT16145.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ006471). Thirty-four (34) vendors were solicited and three (3) bids were received and opened on September 7, 2017. After a review of the bids, the apparent low bidder is Technology International Inc. in the amount of $37,675.00, however they did not meet the following specifications:
3.3.3 Dimensions Requested Specification Submitted Specification
3.3.3.3 Mast Maximum Fork Height 120 inches 130 inches
3.3.3.4 Carriage Maximum Width 48 inches 53 inches
The second lowest bidder was Toyota Material Handling Ohio with a bid amount of $38,598.00. They however did not provide attachments, did not have a description of what product was quoted and did not have any build sheets, therefore, they are considered non-responsive. The third lowest bidder was MH Equipment Company in the amount of $41,261.75 and has been deemed the lowest responsive and responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: MH Equipment Company Vendor#000749 CC#14-1858601 Expires 5/26/19 Majority
FISCAL IMPACT: $41,261,75 is budgeted for this purchase.
$0.00 was spent in 2016
$0.00 was spent in 2015
Title
To authorize the Director of Finance and Management to enter into a contract with MH Equipment Company for the purchase of a Forklift for the Division of Sewerage and Drainage; and to authorize the expenditure of $41,261.75 from the Sewer System Operating Fund. ($41,261.75)
Body
WHEREAS, the Purchasing Office opened formal bids on September 7, 2017 for a Forklift for the Division of Sewerage and Drainage; and
WHEREAS, the Forklift will be used at the Division of Sewerage and Drainage, Sewer Maintenance Operations Center and will be replacing BT16145; and
WHEREAS, the Division of Sewerage and Drainage recommends an award be made to the lowest responsive and responsible and best bidder, MH Equipment Company for all items. The apparent low bidder is Technology International Inc. in the amount of $37,675.00, however they did not meet the specifications. The second lowest bidder was Toyota Material Handling Ohio with a bid amount of $38,598.00, however, they did not provide attachments, did not have a description of what product was quoted and did not have any build sheets, therefore, they are non-responsive; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with MH Equipment Company in accordance with the terms, conditions and specifications of Solicitation RFQ006471 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into a contract with MH Equipment Company, 2055 Hardy Parkway Street, Columbus, OH, 43123, for the purchase of a Forklift for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $41,261.75 or so much thereof as may be needed, is hereby authorized in Fund 6100 (Sewer System Operating), in object class 06, Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.