Explanation
Background: This ordinance authorizes the Finance and Management Director, on behalf of the Fleet Management Division, to establish purchase orders with Mike Albert Leasing, Inc. for the acquisition of battery electric and plug in hybrid electric vehicles as part of the Smart City program.
These purchase orders will be established pursuant to the passage of Ord. 2508-2017, which seeks authority to establish a Universal Term Contract with Mike Albert Leasing, Inc. for the lease/purchase of vehicles. The Purchasing Office advertised and solicited competitive bids for an option to lease/purchase electric vehicles pursuant to RFQ005343. The Fleet Management Division will purchase and place into service ninety-one (91) Battery Electric (BEV) vehicles and Partial Hybrid Electric (PHEV) vehicles. The purchase and use of these units will reduce harmful carbon emissions and Green House Gases in Central Ohio and is in accordance with the commitments to the Smart City Program. Of the vehicles to be purchased, the Division of Police will receive ten (10), Code Enforcement will receive fifty (50), the Division of Fire fifteen (15), and Facilities Management will receive sixteen (16).
The total cost of the vehicles is $2,005,955.76 of which $273,000.00 will be provided by the Department of Public Service through a onetime grant award from Vulcan, Inc. in the amount of $3,000.00 per vehicle. The remaining $1,732,955.76 will be provided by the Special Income Tax Fund pursuant to the City's 2017 vehicle acquisition plan.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Mike Albert Leasing, Inc. CC# 31-0604321, expires 4/27/2019
Fiscal Impact: This ordinance authorizes an expenditure of $1,732,955.76 from the Special Income Tax fund and $273,000.00 from the Smart City Private Grant Fund with Mike Albert Leasing, Inc. for the purchase of battery electric and plug in hybrid electric vehicles. The Department of Finance and Management budgeted $7.0 million in the Special Income Tax Fund for 2017 Citywide Vehicle Acquisitions. In 2016, $6.0 million was expended from the Special Income Tax Fund for the purchase of vehicles and associated up-fitting.
Emergency action: In an effort to meet manufacturer cut off dates for certain vehicle builds the Finance and Management Department respectfully requests emergency legislation.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish purchase orders from a Universal Term Contract with Mike Albert Leasing, Inc., for the lease/purchase of plug in battery and plug in hybrid electric vehicles; to authorize the appropriation and expenditure of $1,732,955.76 from the Special Income Tax fund; to authorize the expenditure of $273,000.00 from the Smart City Private Grant Fund; and to declare an emergency. ($2,005,955.76)
Body
WHEREAS, the City of Columbus was an award recipient for the Smart City Challenge in 2016 and was awarded funding to develop ideas for an integrated, smart transportation systems; and
WHEREAS, one of the priorities of the Smart City Program is to reduce Greenhouse Gas Emissions through the adoption of an electric vehicle fleet; and
WHEREAS, various City Departments have a need to replace older high mileage and high maintenance vehicles; and
WHEREAS, the passage of Ord. 2508-2017 will establish a Universal Term Contract with Mike Albert Leasing, Inc. for the lease/purchase of plug-in battery and plug-in hybrid electric vehicles; and
WHEREAS, funding for these vehicles is budgeted and available within the Special Income Tax fund and the Smart City Private Grant Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to authorize the Director to establish purchase orders for the purchase of new electric vehicles with Mike Albert, Leasing, Inc. in an effort to meet manufacturer cut off order dates thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish purchase orders with Mike Albert Leasing, Inc. from a Universal Term Contract established pursuant to Ordinance 2508-2017 for the acquisition of battery electric and plug in hybrid electric vehicles in accordance with Request for Quotation RFQ005343 as follows:
Mike Albert Leasing, Inc., vendor #021444, pursuant to passage of Ord. 2508-2017 ($2,005,955.76)
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2017, the sum of $1,732,955.76 is appropriated in the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06, per the account codes in the attachment to this ordinance:
See Attached File: Ord 2590-2017 Legislation Template.xls
SECTION 3. That the expenditure of $1,732,955.76, or so much thereof as may be necessary, in regard to the actions authorized in Sections 1 be and is hereby authorized and approved from the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06 per the accounting codes in the attachment to the ordinance:
See Attached File: Ord 2590-2017 Legislation Template.xls
SECTION 4. That the expenditure of $273,000.00, or so much thereof as may be necessary, in regard to the actions authorized in Sections 1 be and is hereby authorized and approved from the Smart City Private Grant Fund 7768, in Object Class 06 per the accounting codes in the attachment to the ordinance:
See Attached File: Ord 2590-2017 Legislation Template.xls
SECTION 5. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.