Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology on behalf of the Civil Service Commission, to modify a contract with Governmentjobs.com (also known as NeoGov) for application hosting services in support of the Insight Enterprise applicant and test management software system. The original agreement with NeoGov (ED038195) was established March 11, 2009. The agreement was most recently renewed and modified by authority of ordinance 2826-2016, passed December 5, 2016, through purchase order PO040780. This ordinance will provide hosting services from January 1, 2018 to December 31, 2018 at a cost of $41,564.12.
This ordinance also authorizes the Director of the Department of Technology on behalf of the Civil Service Commission, to modify a contract with Governmentjobs.com (also known as NeoGov) for software licensing for the TestGenius™ application, in the amount of $29,995.00, for the term period one (1) year from the date of the purchase order confirmed/approved by the Columbus City Auditor’s office.
The Commission has a need to acquire online job analysis data collection and offsite testing software/functionality that integrates with its current NEOGOV Insight™ applicant tracking/test management software. The only software available that provides this functionality and currently integrates with the NEOGOV Insight™ product is the TestGenius™ add-on, provided through NEOGOV’s partner, Biddle Consulting Group, Inc.
This ordinance is being submitted in accordance with the provisions of the Sole Source procurement of the City of Columbus Code, Chapter 329.
1. Amount of additional funds to be expended: $71,559.12
Original contract amount: $10,696.73
Modification #1 (2012) $66,737.20
Renewal #1 (2013) $28,000.00
Renewal #2 (2014) $28,000.00
Renewal #3 (2015) $28,000.00
Renewal #4 (2016) $28,000.00
Modification #2 (2017) $71,559.12 ($41,564.12 and $29,995.00)
Amount of original contract, renewals and modifications:
$260,993.05
2. Reason additional goods/services could not be foreseen:
The goods/services were identified, but funding was not identified until recently.
3. Reason other procurement processes are not used:
The only software available that provides this functionality and currently integrates with the NEOGOV Insight™ product is the TestGenius™ add-on, provided through NEOGOV’s partner, Biddle Consulting Group, Inc.
4. How cost of modification was determined:
A quote was provided by the vendor.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier and to establish a purchase order at the earliest possible date.
FISCAL IMPACT:
In years 2015 and 2016, $28,000.00 was legislated, for hosting and support services. This ordinance (2017) will provide funding in the amount of $71,559.12 for hosting and support services and applicant tracking/test management software (NEOGOV Insight™) as well as online job analysis data collection and offsite testing software/functionality (Biddle’s Integration TestGenius™), from the Department of Technology, Information Services Division, Information Services Operating Fund. Including this renewal, the aggregate contract total amount is $260,993.05.
CONTRACT COMPLIANCE:
Vendor: Governmentjobs.com; CC #/FID #: 33-0888748; Expiration Date: 10/24/2018
DAX Vendor Acct. #: 006351
Title
To authorize the Director of the Department of Technology, on behalf of the Civil Service Commission, to modify a contract with Governmentjobs.com (also known as NeoGov) for application hosting services in support of the Insight Enterprise applicant and test management software system, applicant tracking/test management software, and online job analysis data collection and offsite testing software/functionality (Biddle’s Integration TestGenius™) in accordance with the provisions of the Sole Source procurement of the City Code, Chapter 329; to authorize the expenditure of $71,559.12 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. (71,559.12)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology, on behalf of the Civil Service Commission, to modify a contract with Governmentjobs.com (also known as NeoGov) for application hosting services in support of the Insight Enterprise applicant and test management software system and applicant tracking/test management software for the period of January 1, 2018 to December 31, 2018 at a cost of $41,564.12 and for online job analysis data collection and offsite testing software/functionality (Biddle’s Integration TestGenius™) at a cost of $29,995.00 for the period of one (1) year from the date of the purchase order, for a total cost of $71,559.12; and
WHEREAS, the original contract with NeoGov for application hosting services in support of the Insight Enterprise applicant and test management software system (ED038195) was established March 11, 2009 and was most recently renewed and modified by authority of ordinance 2826-2016, passed December 5, 2016, through PO040780; and
WHEREAS, this contract was established in accordance with the sole source provisions of the Columbus City Code, Chapter 329; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, on behalf of the Civil Service Commission, in that it is immediately necessary to authorize the Director of the Department of Technology to modify a contract with Governmentjobs.com (also known as NeoGov) for application hosting services in support of the Insight Enterprise applicant and test management software system and applicant tracking/test management software and online job analysis data collection and offsite testing software/functionality (Biddle’s Integration TestGenius™), for the immediate preservation of the public peace, property, health, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, on behalf of the Civil Service Commission, is hereby authorized to modify a contract with Governmentjobs.com (also known as NeoGov) for application hosting services in support of the Insight Enterprise applicant and test management software system and applicant tracking/test management software with the renewal period of January 1, 2018 to December 31, 2018, for $41,564.12 and for online job analysis data collection and offsite testing software/functionality (Biddle’s Integration TestGenius™), for $29,995.00 for one (1) year from the date of the purchase order. The total cost of this ordinance is $71,559.12.
SECTION 2: That the expenditure of $71,559.12 or so much thereof as may be necessary is hereby authorized to be expended from (Please see attachment 2615-2017 EXP):
Dept.: 47| Div.: 47-01|Obj Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program: CW001|Section 3: 470104| Section 4: IS01|Section 5: IT1205|Amount: $38,180.00 |
Dept. / Div. 47-02| Fund 5100 | Sub-fund: 510001| Object Class: 03 | Main Account: 63946 | Program: IT005| Section 3: N/A| Section 4: N/A | Section 5: N/A |Amount: $3,384.12 |
Dept. / Div. 47-02| Fund 5100 | Sub-fund: 510001| Object Class: 03 | Main Account: 63945 | Program: IT005| Section 3: N/A| Section 4: N/A | Section 5: N/A |Amount: $29,995.00 |
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this contract was established in accordance with the sole source provisions of the City Code, Chapter 329.
SECTION 6: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves or