City of Columbus - File #: 3816-2017

• File #: 3816-2017
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/29/2017
• In control: Finance Committee
• On agenda: 11/20/2017
• Title: To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish a purchase order for vehicle parts from an existing Universal Term Contract; to authorize the Finance and Management Director to establish purchase orders with Parr Public Safety, Kaffenbarger Truck Equipment, and Advantage Sign Supply for the purchase of vehicle up-fitting services and decals pursuant to competitive bids; to authorize the appropriation and expenditure of $247,189.65 from the Special Income Tax fund; and to declare an emergency. ($247,189.65)

Date	Ver.	Action By	Action	Result
11/22/2017	1	ACTING CITY CLERK	Attest
11/21/2017	1	MAYOR	Signed
11/20/2017	1	COUNCIL PRESIDENT	Signed
11/20/2017	1	Columbus City Council	Approved	Pass

Explanation

Background: This ordinance authorizes the Finance and Management Director, on behalf of the Fleet Management Division, to establish a purchase orders in the total amount of $247,189.65 for vehicle parts from an existing Universal Term Contract (UTC) and authorize separate purchase orders for vehicle up-fitting services and decals based upon competitive bidding.

This ordinance authorizes a purchase order from an existing UTC for vehicle parts for Aftermarket Auto Parts in the amount of $20,000.00. This ordinance also authorizes the Finance and Management Director to establish purchase orders with Parr Public Safety, Kaffenbarger Truck Equipment, and Advantage Sign Supply for the acquisition of various up-fitting services and decals, per the results of bids RFQ005928 (Parr Public Safety), RFQ006279 (Kaffenbarger Truck Equipment), and RFQ006364 (Advantage Sign Supply). These bids were processed in accordance with the competitive bidding provisions of Columbus City Code. The Fleet Management Division recommends acceptance of the lowest, most responsible, and best bidders for these up-fitting services and decals as follows:

Parr Public Safety, vendor#001060 ($165,370.47) - Police and Fire vehicle Up Fit
Kaffenbarger Truck Equipment, vendor#004325 ($18,686.00) - Police Crime Scene Van Up Fit
Advantage Sign Supply, vendor#007608 ($43,133.18) - Vehicle Decals

See Attached File: Ord 2650-2017 Vehicle Details.xls

Fiscal Impact: This ordinance authorizes an expenditure of $247,189.65 from the Special Income Tax fund to utilize the Aftermarket Auto Parts UTC, and with Parr Public Safety (RFQ005928), Kaffenbarger Truck Equipment (RFQ006279), and Advantage Sign Supply (RFQ00636) for the purchase of decals and up-fitting services. The Department of Finance and Management budgeted $7.0 million in the Special Income Tax Fund for 2017 Citywide Vehicle Acquisitions. In 2016, $6.0 million was expended from the Special Income Tax Fund for the purchase of vehi...