Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Snider Recreation for Playground Improvements 2017. The Playground Improvements 2017 project is focused on providing safe and accessible play opportunities for children throughout the City. This project will be for the full replacement of five playgrounds at Antrim Park, Freedom Park, Harrison Smith Park, Krumm Park, and Saunders Park. The playgrounds being replaced are range in age from 17 to 22 years old. These worn playgrounds will be replaced with new playgrounds that meet or exceed all current safety and accessibility standards.
The costs for this project will be $314,888.00 with a contingency of $30,000.00 for a total of $344,888.00.
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on August 31, 2017 and received by the Recreation and Parks Department on September 26, 2017. Bids were received from the following companies:
Company Amount
Snider Recreation (MAJ) $299,888
Playworld Midstates (MAJ) $439,925
After reviewing the proposals that were submitted, it was determined that Snider Recreation was the lowest and most responsive bidder.
Snider Recreation and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Snider Recreation
10139 Royalton Road, North Royalton, OH 44133
James Snider 440-877-9151
46-5631661
Exp. Date: 9/30/17 - vendor is updating
Emergency Justification: An emergency is being requested in order to issue a Notice to Proceed and begin work in time to avoid potential delays that could be caused during the winter season.
Benefits to the Public: This project will benefit the community by providing safe, accessible, and fun places for children to play. Community input was solicited for this project by providing renderings of each of the playground replacements to the affected Area Commissions.
Community Input Issues: CRPD Staff has met with residents near the Harrison Smith Park to discuss the playground replacement as well as other improvements needed in the park. Once the project begins, staff will continue to meet with residents to review specific designs, color palettes, etc. to make sure the playground is a good match to the needs of the local community.
Area(s) Affected:
Antrim Park: Northwest Area (5)
Freedom Park: Westland Area (25)
Harrison Smith Park: Northeast Area (12)
Krumm Park: Northeast Area (12)
Saunders Park: Near East Area (19)
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by removing access and circulation barriers to city parks and updating five neighborhood parks per year.
Fiscal Impact: $344,888.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 and Permanent Improvement Fund 7747 to meet the financial obligations of this contract. This ordinance is contingent on the 2017 Bond Sale.
Title
To authorize the Director of Recreation and Parks to enter into contract with Snider Recreation for playground improvements 2017; to amend the 2017 Capital Improvements Budget Ordinance 1124-2017; this ordinance is contingent on the 2017 Bond Sale; to authorize the City Auditor to appropriate $32,015.64 between projects within the Recreation and Parks Permanent Improvement Fund; to authorize the transfer of $77,996.77 between projects within the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($344,888.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with Snider Recreation for playground improvements 2017; and
WHEREAS, it is necessary to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; and
WHEREAS, it is necessary to authorize the 2017 Capital Improvements Budget Ordinance 1124-2017 be amended in order to provide sufficient budget authority for this legislation and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $344,888.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director enter into contract with Snider Recreation in order to issue a Notice to Proceed and begin work in time to avoid potential delays that could be caused during the winter season; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Recreation and Parks Department is hereby authorized to enter into contract with Snider Recreation for playground improvements 2017.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That this ordinance is contingent on the 2017 Bond Sale.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. To authorize the appropriation of $32,015.64 within the Recreation and Parks Permanent Improvement Fund 7747 per the accounting codes in the attachment.
SECTION 7. That the transfer of $77,996.77 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Voted Bond Fund 7702 per the account codes in the attachments to this ordinance.
SECTION 8. That the 2017 Capital Improvements Budget Ordinance 1124-2017 is hereby amended as follows in order to provide sufficient budget authority for this legislation and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7747 / P510059-100000; Northeast Parkland Donations (Voted Carryover); $9,332 / $400 / $9,732 (to match cash)
Fund 7702 / P510011-100000; Swimming Facilities (Voted Carryover); $0 / $150 / $150 (to match cash)
Fund 7702 / P510011-100004; Lincoln Pool (Voted Carryover); $0 / $16,957 / $16,957 (to match cash)
Fund 7702 / P510011-100009; Maryland Pool (Voted Carryover); $0 / $60,890 / $60,890 (to match cash)
Fund 7702 / P510011-100000; Swimming Facilities (Voted Carryover); $150 / ($150) / $0
Fund 7702 / P510011-100004; Lincoln Pool (Voted Carryover); $16,957 / ($16,957) / $0
Fund 7702 / P510011-100009; Maryland Pool (Voted Carryover); $60,890 / ($60,890) / $0
Fund 7702 / P510021-100000; Skate Parks (Voted Carryover); $98,648 / $21,352 / $120,000
Fund 7702 / P510319-100000; Safe Playgrounds (Voted Carryover); $0 / $56,645 / $56,645
SECTION 9. For the purpose stated in Section 1, the expenditure of $344,888.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 and Permanent Improvement Fund 7747 in object class 06 Capital Outlay per the accounting codes in the attachment.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.