Explanation
BACKGROUND:
The purpose of this legislation is to authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract (UTC)/ Purchase Agreement (PA) for cabling and hardware services for the Department of Technology and the Department of Public Utilities. These purchases will be made from PA001325 with Strategic Communications, LLC, expiration date 6/30/2019.
This General Budget Reservation will be used to cover cabling expenditures that will be incurred by the Department of Public Utilities (DPU), Department of Technology (DoT), and on behalf of general fund agencies requiring standard cabling, hardware and services.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.
FISCAL IMPACT
Funds for these services are budgeted and available within the Department of Technology, Information Services Operating Fund ($15,000.00 - Department of Public Utilities) and $25,000.00 - Information Services Division ($25,000.00) for a total of $40,000.00.
CONTRACT COMPLIANCE:
Vendor: Strategic Communications, LLC; CC#/F.I/D. #: 61-1271313; Expiration Date: 02/23/2019
DAX Vendor Acct. #: 009704
Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with Strategic Communications, LLC, from the appropriate Purchase Agreement for cabling and hardware services; and to authorize the expenditures of $40,000.00 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($40,000.00)
Body
WHEREAS, the Director of Finance and Management will associate all General Budget reservations resulting from this ordinance with Strategic Communications, LLC from a Purchase Agreement (PA001325) for cabling and hardware services for a total $40,000.00; and
WHEREAS, the General Budget Reservation will be used to cover cabling expenditures that will be incurred by the Department of Public Utilities (DPU), Department of Technology (DoT), and on behalf of general fund agencies requiring standard cabling and hardware services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Purchase Agreement for cabling and hardware services, for the immediate preservation of public peace, property, health, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with Strategic Communications, LLC from the appropriate Purchase Agreement (PA001325) for cabling and hardware services, for the Department of Technology in the amount of $40,000.00.
SECTION 2: That the expenditure of $40,000.00 or so much thereof as may be necessary is hereby authorized as follows: (see attachment 2691-2017).
DEPARTMENT OF TECHNOLOGY:
Dept. / Div. 47-02| Fund 5100 | Sub-fund: 510001| Object Class: 03 | Main Account: 63952 | Program: IT010| Section 3: 470201| Section 4: IT01| Section 5: IT0101 |Amount: $25,000.00|
Dept. / Div. 47-01| Fund 5100 | Sub-fund: 510001| Object Class: 03 | Main Account: 63952 | Program: CW001| Section 3: 470104 | Section 4: IS02|Section 5: IT1308 |Amount: $915.00|
Dept. / Div. 47-01| Fund 5100 | Sub-fund: 510001| Object Class: 03 | Main Account: 63952 | Program: CW001| Section 3: 470104 | Section 4: IS02|Section 5: IT1309 |Amount: $5,820.00|
Dept. / Div. 47-01| Fund 5100 | Sub-fund: 510001| Object Class: 03 | Main Account: 63952| Program: CW001| Section 3: 470104 | Section 4: IS02|Section 5: IT1310 |Amount: $6,525.00|
Dept. / Div. 47-01| Fund 5100 | Sub-fund: 510001| Object Class: 03 | Main Account: 63952 | Program: CW001| Section 3: 470104 | Section 4: IS02|Section 5: IT1311 |Amount: $1,740.00|
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.