Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with 2K General Company for construction of a Pole Barn for the Department of Public Service, Division of Traffic Management at 1820 E. 17th Avenue.
This legislation authorizes a contract for the construction of a Pole Barn. The Pole Barn is necessary to provide shelter for five compressed natural gas vehicles at the Public Service Traffic Facility located at 1820 E. 17th Avenue. The barn will have a wood and steel frame, metal siding, and metal roof. The barn will also contain electrical receptacles for engine heaters.
Formal bids were solicited and the city received two bids on July 12, 2017 as follows (0 FBE, 0 MBE):
2K General Company $145,800.00
Bomar Construction Company $195,270.00
The Office of Construction Management recommends the bid be made to the most responsive and responsible bidder, 2K General Company.
Emergency action is requested in order to initiate construction before the end of 2017.
2K General Company Contract Compliance No. 31-1653018, expiration date March 13, 2019.
Fiscal Impact: This legislation authorizes the expenditure of $145,800.00 from the Street Construction Maintenance and Repair (SCMRF) Fund with 2K General Company for construction of a Pole Barn for the Department of Public Service, Division of Traffic Management at 1820 E. 17th Avenue. This legislation also authorizes the City Auditor to transfer funds between expenditure categories within the Street Construction Maintenance and Repair (SCMRF) Fund.
Title
To authorize the City Auditor to transfer $145,800.00 between expenditure categories within the Street Construction Maintenance and Repair (SCMRF) Fund; to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with 2K General Company for construction of a Pole Barn for the Department of Public Service, to authorize the expenditure of $145,800.00 from the Street Construction Maintenance and Repair Fund; and to declare an emergency. ($145,800.00)
Body
WHEREAS, this ordinance transfers appropriation authority between expenditure categories within the Street Construction Maintenance and Repair (SCMRF) Fund; and
WHEREAS, the Office of Construction Management solicited formal competitive bids for the construction of a Pole Barn for the Department of Public Service, Division of Traffic Management at 1820 E. 17th Avenue
WHEREAS, 2K General Company was deemed the lowest, most responsive, and responsible bidder; and
WHEREAS, it is necessary to authorize the expenditure of $145,800.00 from the Street Construction Maintenance and Repair (SCMRF) Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director to enter into a contract with 2K General Company for construction of a Pole Barn for the Department of Public Service, Division of Traffic Management at 1820 E. 17th Avenue, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and hereby is authorized to transfer $145,800.00, or so much thereof as may be needed between projects within Fund 2265, Street Construction Maintenance and Repair (SCMRF) Fund, per the account codes in the attachment to this ordinance.
SECTION 2. That the Finance and Management Director is hereby authorized to enter into a contract, on behalf of the Office of Construction Management, with 2K General Company for construction of a Pole Barn for the Department of Public Service, Division of Traffic Management at 1820 E. 17th Avenue.
SECTION 3. That the expenditure of $145,800.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 2, is hereby authorized in the Street Construction Maintenance and Repair (SCMRF) Fund 2265, Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.