Explanation
BACKGROUND: To authorize the Director of Finance and Management to enter into a contract with Quality Truck Body and Equipment Company, Inc. for the purchase and installation of a Utility Service Body to be mounted on a Division of Water supplied Cab and Chassis. The truck will then be used to service water distribution lines.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ006834). Three (MAJ) bids were received and opened on October 5, 2017. After a review of the bids, the Division of Water recommends an award be made for all items to Quality Truck Body and Equipment Company, Inc. in the amount of $20,995.00 as the lowest responsive and responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Quality Truck Body and Equipment Company, Inc., Vendor#006543, CC#34-1085422 , expires 8/30/19
FISCAL IMPACT: $20,995.00 is required for this purchase.
$41,400.00 was expended in 2016.
$45,570.00 was expended in 2015.
Title
To authorize the Director of Finance and Management to establish a contract with Quality Truck Body and Equipment Company, Inc. for the purchase and installation of a Utility Service Body for the Division of Water; and to authorize the expenditure of $20,995.00 from the Water Operating Fund. ($20,995.00)
Body
WHEREAS, the Purchasing Office opened formal bids on October 5, 2017 for the purchase and installation of a Utility Service Body for the Division of Water; and
WHEREAS, the Division of Water recommends an award be made to the lowest responsive and responsible and best bidder, Quality Truck Body and Equipment Company, Inc.; and
WHEREAS, the Utility Service Body will be installed on a Division of Water supplied Cab and Chassis. The truck will then be used to service water distribution lines; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Quality Truck Body and Equipment Company, Inc. in accordance with the terms, conditions and specifications of Solicitation Number RFQ006834 on file in the Purchasing Office; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract for all items to Quality Truck Body and Equipment Company, Inc., 4440 Simon Road, Youngstown, Ohio 44512 for the purchase and installation of a Utility Service Body for the Division of Water in accordance with RFQ006834 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $20,995.00 or as much thereof as may be needed is hereby authorized in Fund 6000 (Water Operating); in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.