Explanation
BACKGROUND: To authorize the Director of Finance and Management to enter into a contract with Kevin Lehr Associates for the purchase of Douglas Fir Wood Utility Poles for the Division of Power. The Douglas Fir Wood Utility Poles will be used for maintenance, repair, replacement and construction projects to maintain the street lighting system in the Columbus Area.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ006772). Two (2 MAJ) bids were received and opened on October 5, 2017. After a review of the bids, the Division of Power recommends an award be made for all items to Kevin Lehr Associates in the amount of $243,383.70 as the lowest responsive and responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Kevin Lehr Associates Vendor #003880 CC#297-42-4991, expires 11/7/18 (MAJ)
FISCAL IMPACT: $243,383.70 is required for this purchase.
$0.00 was expended in 2016.
$100,000.00 was expended in 2015.
Title
To authorize the Director of Finance and Management to establish a contract with Kevin Lehr Associates for the purchase of Douglas Fir Wood Utility Poles for the Division of Power; and to authorize the expenditure of $243,383.70 from the Power Operating Fund. ($243,383.70)
Body
WHEREAS, the Purchasing Office opened formal bids on October 5, 2017 for Douglas Fir Wood Utility Poles for the Division of Power; and
WHEREAS, the Division of Power recommends an award be made for all items to the lowest responsive and responsible and best bidder, Kevin Lehr Associates; and
WHEREAS, the Division of Power will use the Douglas Fir Wood Utility Poles will be used for maintenance, repair, replacement and construction projects to maintain the street lighting system in the Columbus Area; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Kevin Lehr Associates in accordance with the terms, conditions and specifications of Solicitation Number: RFQ006772 on file in the Purchasing Office; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract awarding all items to Kevin Lehr Associates, 2000 Henderson Road, Suite 40, Columbus, Ohio 43220 for the purchase of Douglas Fir Wood Utility Poles for the Division of Power, in accordance with RFQ006772 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $243,383.70 or as much thereof as may be needed, is hereby authorized in Fund 6300 (Power Operating); in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.