Explanation
BACKGROUND: To authorize the Director of Finance and Management to enter into a contract with Pepco-Professional Electric Products Co. for the purchase of a 138 kv Outdoor Power Circuit Breaker for the Division of Power. The 138 kv Outdoor Power Circuit Breaker will be used to properly protect the power infrastructure from downstream electrical faults and to provide electrical isolation for the purposes of worker safety and system reliability.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ006779). Fifty-six (56) bidders (1 HL1, 1 MBE, 2 MBR, 52 MAJ) were solicited and two (2 MAJ) bids were received and opened on September 28, 2017.
After a review of the bids, the apparent low bidder is Wesco Distribution, Inc. in the amount of $75,099.00. However, they have taken the following exceptions to the bid specifications below:
3.2.2.3 Quote stated that this was not applicable. A manual operating device independent of the trip coil and battery circuits are required as a means to block the remote SCADA or control panel operation of the breaker. The manual operating device is a safety issue and is used during maintenance of the breaker.
3.2.2.5 Quote took exception to and will not provide for 10 spare “a” contacts and 10 spare “b” contacts.
3.2.2.8 Quoted an incandescent light instead of an LED light fixture inside the control cabinet.
3.2.2.8/.11 Quote took exception to a custom manual for this breaker, they will provide a standard document that is not subject to customer approval.
5.1 Quoted FOB Destination with City unloading. The bid specifications required that the breaker to be unloaded as FOB Foundation.
5.3 Quote took exception to the breaker being fully assembled and installed in the field.
Therefore, due to the above exceptions of the bid specifications, the bid from Wesco Distribution, Inc. has been deemed non-responsive.
The second lowest bid from Pepco-Professional Electrical Products Co. in the amount of $97,820.00 meets all the bid specifications and has been deemed the lowest responsive and responsible and best bidder for All Items.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Pepco-Professional Electric Products Co. Vendor #006514 CC#34-1018087, expires 8/16/19 (MAJ)
FISCAL IMPACT: $97,280.00 is required for this purchase.
$0.00 was expended in 2016.
$0.00 was expended in 2015.
Title
To authorize the Director of Finance and Management to establish a contract with Pepco-Professional Electric Products Co. for the purchase of a 138 kv Outdoor Power Circuit Breaker for the Division of Power; and to authorize the expenditure of $97,280.00 from the Power Operating Fund. ($97,280.00)
Body
WHEREAS, the Purchasing Office opened formal bids on September 28, 2017 for a 138 kv Outdoor Power Circuit Breaker for the Division of Power; and
WHEREAS, the apparent low bidder, Wesco Distribution, Inc. submitted a bid in the amount of $75,099.00. However, the vendor took exceptions to the specifications; and
WHEREAS, the Division of Power recommends an award be made for all items to the lowest responsive and responsible and best bidder, Pepco-Professional Electric Products Co.; and
WHEREAS, the Division of Power will use the 138 kv Outdoor Power Circuit Breaker to provide additional circuits to properly protect the power infrastructure from downstream electrical faults and to provide electrical isolation for the purposes of worker safety and system reliability; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Pepco-Professional Electric Products Co. in accordance with the terms, conditions and specifications of Solicitation Number: RFQ006779 on file in the Purchasing Office; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract for all items to Pepco-Professional Electric Products Co., 2225 McKinley Avenue, Columbus, Ohio 43204 for the purchase of a 138 kv Outdoor Power Circuit Breaker for the Division of Power, in accordance with RFQ006779 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $97,280.00 or as much thereof as may be needed, is hereby authorized in Fund 6300 (Power Operating); in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.