Explanation
BACKGROUND:
This legislation will authorize the amendment of Ord. No.#: 1826-2017 (Auditor's Certificate: ACPO002061), passed on July 24, 2017. There was an error on Ord. No. 1826-2017 between the named vendor and the DAX vendor account number that is being corrected via this ordinance. Ord. No. 1826-2017 incorrectly authorized the wrong vendor: Schneider Electrical Systems USA, Inc. (FID#: 04-1339430) in the legislation. The correct vendor: Telvent USA LLC (FID#: 52-1366064; DAX vendor account no. #009049) should be the authorized vendor for the provision of the software maintenance and support services on ArcFM software. As previously documented on Ord. No. 1826-2017, the contract legislated the provision of software maintenance and support services for the period August 6, 2017 through August 5, 2018 at a cost of $14,371.00. This ordinance will allow for Auditor Certificate No. ACPO002061 to be utilized with the correct vendor: Telvent USA, LLC (DAX vendor account no. #009049).
This ordinance requests approval to continue services provided by Telvent USA LLC, in accordance with sole source procurement provisions of Section 329 of Columbus City Codes. It has been determined that Telvent USA LLC is the sole source of licensing, maintenance and support and training services for ArcFM software solutions and does not utilize re-sellers for this purpose.
FISCAL IMPACT:
There is no additional fiscal impact or funding associated with this legislation/ordinance.
EMERGENCY:
Emergency action is requested to immediately amend Ord. No. 1826-2017 (ACPO002061) and to expedite authorization of this contract in order to initiate services from the correct supplier, Telvent USA, LLC, at the prices proposed.
CONTRACT COMPLIANCE:
Vendor Name: Telvent USA LLC; C.C. #/F.I.D #: 52 - 1366064; Expiration Date: 06/17/2018
DAX VENDOR ACCOUNT NO.:
Vendor Name: Telvent USA LLC # 009049
Title
To amend Ord. No. 1826-2017, passed on July 24, 2017, to correct the vendor name from Schneider Electrical Systems USA, Inc. to Telvent USA LLC as the authorized vendor for the provision of the software maintenance and support services on ArcFM software; to allow for Auditor Certificate No. ACPO002061 to be utilized with Telvent USA, LLC; to authorize the Director of the Department of Technology and the Director of the Department of Public Utilities to continue a contract with Telvent USA LLC, for software maintenance and support on ArcFM software in accordance with sole source procurement provisions of the Columbus City Code; and to declare an emergency. ($0.00)
Body
WHEREAS, it is necessary to amend Ord. No.#: 1826-2017 (ACPO002061), passed on July 24, 2017, to correct and update the vendor providing the named services. There was an error on Ord. No. 1826-2017 between the named vendor and the DAX vendor account number that is being corrected via this ordinance. Ord. No. 1826-2017 incorrectly authorized the wrong vendor: Schneider Electrical Systems USA, Inc. (FID#: 04-1339430) in the legislation. The correct vendor: Telvent USA LLC (FID#: 52-1366064; DAX vendor account no. #009049) should be the authorized vendor for the provision of the software maintenance and support services on ArcFM software. This ordinance will allow for Auditor Certificate No. ACPO002061 to be utilized with the correct vendor: Telvent USA, LLC (DAX vendor account no. #009049); and
WHEREAS, it is necessary to authorize the Directors of the Department of Technology and the Department of Public Utilities to continue the contract with Telvent USA, LLC for ArcFM software maintenance and support for use by DPU to track the City's water, sewer and electric assets using GIS technology in support of their GIS applications. As previously documented on Ord. No. 1826-2017, the contract legislated the provision of software maintenance and support services for the period August 6, 2017 through August 5, 2018 at a cost of $14,371.00; and
WHEREAS, no funding is necessary or required in this legislation/ordinance; and
WHEREAS, the services provided by Telvent USA, LLC are in accordance with sole source procurement provisions of Chapter 329 of the Columbus City Code as it has been determined that Telvent USA LLC is the sole source of licensing, maintenance and support, and training services for ArcFM software solutions, and does not utilize re-sellers for this purpose; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Technology in that it is immediately necessary to authorize this amendment to Ord. 1826-2017and the Director to continue the contract with Telvent USA LLC for ArcFM software maintenance and support on behalf of the Department of Public Utilities and also to contract with the same for licenses, maintenance and support for the Department of Technology, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That Ord. No.#: 1826-2017 (ACPO002061), passed on July 24, 2017, is hereby amended to correct and update the vendor providing the named services from Schneider Electrical Systems USA, Inc. (FID#: 04-1339430) to Telvent USA LLC (FID#: 52-1366064; DAX vendor account no. #009049) for the provision of software maintenance and support services on ArcFM software solutions utilized by DPU in support of their GIS applications. As previously documented on Ord. No. 1826-2017 (ACPO002061), the contract legislated the provision of software maintenance and support services for the period August 6, 2017 through August 5, 2018 at a cost of $14,371.00.
SECTION 2: That Auditor Certificate No. ACPO002061 is authorized to be utilized with Telvent USA, LLC (DAX vendor account no. #009049). There is no funding/costs associated with this legislation.
SECTION 3: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5: That this contract is being entered into pursuant to the sole source provisions of the Columbus City Code Chapter 329.
SECTION 6: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.